Job Requisition Number: 25264. The College of Engineering at UC Berkeley is recognized for its educational and research excellence, consistently ranking among the top three Engineering colleges in the United States. With more than 220 regular faculty members, 1,800 graduate students and 3,200 undergraduate students located in seven academic departments, Engineering is the second largest college on the Berkeley campus.
The Associate Director, Donor Stewardship is part of the Major Gifts team within the College of Engineering’s College Relations office. In consultation with the College Relations management team, this position is responsible for the stewardship of major donors, gifts and funds and the reporting of proper use to the College’s benefactors. He/she leads the development of individual stewardship plans for the College’s major benefactors as well as targeted stewardship strategies for key major donor groups, such as Dean’s Society donors, capital benefactors, endowment and planned gift donors. He/she is responsible for ensuring that the College’s major donors receive personalized custom acknowledgement letters; and he/she works closely with campus stewardship and gift administration colleagues to ensure newly developed Gift Terms and Agreements meet business requirements. This position reports to the Executive Director of Development.
The College Relations office is responsible for all external relations and fund raising activity for the College of Engineering. Fundraising includes a range of activities, including major gifts, foundation and corporate relations, student campaigns, and the annual fund. External relations includes a broad portfolio of marketing and communications efforts including the College’s website, magazine, print publications, social media, strategic events and key College ceremonies such as Commencement and new student orientation. Engineering has more than 60,000 alumni, parents, and friends as well as hundreds of corporation and foundation supporters. In the most recent fiscal year, FY2013-14, the College’s total fundraising revenue exceeded $43 million in private support from nearly 6,000 donors.
Donor and Fund Stewardship (40%)
•Manages overall donor stewardship and appropriate annual reporting to the College of Engineering’s major benefactors. •Develops and provides reports for major donors on use of endowed and other special funds, such as chairs, scholarships, fellowships and current use funds. •Ensures appropriate use of funds per donor’s requests and intentions and University Policy. •Works with College Relations team to assist in the implementation and review of the College’s communications concerning high-level donors. •Works with Gift Officers to provide advice on establishing appropriate gift terms and policies, coordinates with University Relations’ Donor and Gift Services on appropriate gift policies and fund use.
Stewardship Strategy, Donor Recognition, and Impact Reporting (30%)
•Develops and leads the development of systematic approaches to recognize, acknowledge, and inform donors across all giving levels, including areas such as: *Cultivation of recognition plans for individual leadership donors; *New stewardship initiatives for Dean’s Society donors to retain and increase their giving; *Creation of targeted stewarding of key special donor populations, such as chair and fellowship donors, donors to particular capital projects, planned giving, etc. •Leads and coordinate team to develop and deliver the College’s Annual Report (Impact of Giving to Engineering) in print and on line. Working with the various Engineering offices, plans, schedules and implements programs and reports to donors that demonstrate the use and impact of their funds. •Serves as staff resource for donor recognition and engagement at Engineering events and programs.
Fund Management and Donor Acknowledgement (20%) •Working with campus and College colleagues, establishes new endowment and current use funds as gifts and pledges are made. Collaborates with Major Gift officers to help ensure that new gift terms are appropriate for the donor’s wishes and campus policies. •Serves as College primary liaison with the Fund Management team and the Pledges and Complex Gifts team in campus University Relations, guiding fund terms and agreements through the approvals process. •Working with College Finance team, on an annual basis, reviews endowment funds to ensure that endowment income is being spent and utilized according to fund terms. Identifies any issues and recommends solutions. •Oversees appropriate process for Gift Acknowledgement. Coordinates with Major Gift Officers to develop personalized acknowledgement for major gifts. Tailored acknowledgement may include thank you letters, notes or phone calls from the Dean or appropriate gift officer or other College representative. •Creates systems and/or reports in CADS to track and monitor donor stewardship activity and program execution. Provides follow up with gift officers as needed.
Special projects as assigned. (10%)•Working knowledge of fundraising, donor relations and public relations concepts, principles, procedures and techniques. •Working knowledge of the campus, its vision, mission, goals, objectives, achievements and infrastructure. •Working knowledge of applicable laws, rules, regulations, policies, related to fund management. •Excellent written communication and ability to persuasively communicate program outcomes to external donor audiences. •Good interpersonal communication skills to establish and maintain positive working relationships throughout the campus and with external constituencies. •Good organizational skills, including strong project management background. •Strong analytical and critical thinking skills, including creative problem solving and ability to work with diverse constituents to effectively execute programs. •Skilled in maintaining confidentiality.
The University of California was chartered in 1868 and its flagship campus - envisioned as a "City of Learning" - was established at Berkeley, on San Francisco Bay. Today the world's premier public university and a wellspring of innovation, UC Berkeley occupies a 1,232 acre campus with a sylvan 178-acre central core. From this home its academic community makes key contributions to the economic and social well-being of the Bay Area, California, and the nation.