Research Administration Training Program Coordinator
Johns Hopkins University
June 30, 2018
Classified Title: Research Administration Training Program Coordinator Role/Level/Range: ATO 37.5/03/OF Starting Salary Range: $19.24 - $25.65 per hour Employee group: Full Time Schedule: M-F 8:30 - 5:00 Employee subgroup: Salaried Non-exmt Location: 03-MD:Eastern High Campus Department name: 10000034-Research Administration Ofc of Personnel area: University Administration
Under the supervision of the Johns Hopkins University Research Administration’s (JHURA) Senior Administrative Manager, the Program Coordinator provides support for the University’s Research Administration Training Program. Responsibilities include coordinating the administrative, programmatic, and financial activities of the university’s Research Administration Training Program (RAT Pack).
In 2008 Johns Hopkins established the Research Administration Training Program (RAT Pack) to help bolster the administrative resources needed to manage sponsored funding at the University. This very important program is designed to provide people with the experience and training necessary to begin a career in research administration.
Develop, implement, and maintain operating policies and procedures and support the operational needs of the Program.
Maintain program content (guides, webpages, program coordination manual.)
Collaborate with other university offices and committees to maximize and expand research administration training across the university, including planning and initiating short-and long-term improvements and expansions to the program and implementing improvements for efficiency.
Coordinate all Executive Committee activities, including scheduling meetings, develop agendas; setting program details and deadlines and implementing action items.
Serve as a program ambassador to university offices and divisions. Promote annual call for applications to the full-time program and nominations for existing staff. Act as internal and external public relations contact.
Coordinate the hiring/enrolling trainees, including screening applicants, scheduling interviews, and facilitating hiring workflow with HR and participating divisions.
Oversee full training cycle for cohorts running concurrently (assess needs, plan, develop, coordinate, monitor, and evaluate)
Work across all divisions to coordinate the on-boarding process for new employees in the program and conduct initial orientation.
Map out a training plan for each trainee and monitor their progress and completion of the program.
Maintain curriculum database and individual training records.
Plan and coordinate monthly intramural training events.
Work with stakeholders to provide guidance for the management, improvement, and expansion of the program:
Coordinate with rotational partners to ensure up-to-date training is being provided.
Plan and implement evaluation process.
Identify and recommend additional training and courses for inclusion.
Ensure that program publications, curriculum resources, and webpages are accurate and up-to-date.
Serve as the main point of contact for all program participants to assist in their successful completion of the program, including serving as a resource and advocate when needed.
Develop and monitor the training program budget each year.
Provide budget projections for each fiscal year.
Monitor for proper expenses each month.
Negotiate vendor contracts.
Review and reconcile all billing.
High School Diploma/GED required. Five years progressively responsible experience required. Bachelor’s degree preferred. Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.
JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
Knowledge, Skills and Abilities:
Must be highly organized with strong attention to detail and possess the ability to prioritize multiple responsibilities and deadlines.
Demonstrated ability to work for extended periods of time without direction, prioritize own work, work with flexibility in several tasks simultaneously and to meet concurrent deadlines also required.
Demonstrated ability to make independent judgments and to act on decisions on a daily basis required.
Must possess strong leadership skills to achieve organizational goals in a fast-paced office.
Possess excellent interpersonal, organizational, verbal, and written communication skills.
Ability to work effectively with all levels of faculty, staff, and administration within the University as well as external contacts including alumni, and advisory boards.
Ability to present complex information to a variety of audiences
Proficiency with databases/spreadsheets, Microsoft Office required.
Proficiency with JHU financial and academic systems (i.e. SAP, SIS), and knowledge of JHU policies and procedures preferred.
The successful candidate(s) for this position will be subject to a pre-employment background check.
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at email@example.com. For TTY users, call via Maryland Relay or dial 711.
The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.
During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
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