Conventions and Meetings Coordinator (Administrative Services Specialist 3), UCP 5
University of Connecticut
June 29, 2018
Under the direction of the Executive Director and Director of Operations and Finance, independently coordinates and provides assistance in carrying out conventions and meetings for the International Studies Association.
GUIDELINES FOR USING THE POSITION
This position is to be used in departments where there is sufficient volume of a specialized activity to warrant a position devoted to such activities. Incumbents at the 3 level are expected to resolve a wide variety of problems within moderate guidelines and are expected to periodically resolve new, unusual or difficult problems, which require judgment and initiative. The primary focus of the job is on the administrative specialty, but may occasionally include other administrative duties.
DUTIES AND RESPONSIBILITIES
Is responsible for coordinating all aspects of convention and meeting planning, including processing paperwork and/or records; reviews for accuracy, completeness and compliance with regulations, policies and procedures.
Prepares narrative and informational reports, as needed including revenue and expense analysis.
Serves as principal liaison between hotel/venue and clients during the planning and implementation processes
Works within contract requirements and constraints with facilities and suppliers for services, in accordance with budget parameters.
Screens correspondence for appropriate action and works with administrators to determine proper response or to resolve problems; makes referrals as appropriate.
Responds to requests for information and provides assistance in solving a wide variety of problems, some of which are new and unusual and require interpretation, judgment and initiative.
Transmits authoritative information and serves as a resource regarding all ISA conventions and meetings.
Frequently communicates with both ISA teams and external constituents to request or provide information or to clarify procedures.
Performs routine administrative functions as needed for conventions and meetings, coordinates work flow and processes administrative paperwork.
May be responsible for coordinating related administrative functions
Performs related duties as required.
Bachelor’s degree or equivalent combination of education and experience, or Associates degree and four to seven years progressively responsible related experience.
Certified Meeting Professional.
Experience with budget management, including revenue and expenses analysis per event.
Ability to travel to and work at multiple locations both within the U.S. and internationally.
Ability to work at the ISA main office in Storrs, CT.
Ability to use new and non-standard Association Management software systems.
Excellent Microsoft Office skills.
Excellent communication and organizational skills
Three or more years working as a professional planner for associations, preferably non-profits.
Experience working with multiple affiliated groups.
This is a full-time, annually renewable position. The University offers a competitive salary, outstanding benefits including employee and dependent tuition waiver at UConn.
Please visit UConn Jobs, www.jobs.uconn.edu, Staff Positions, to submit letter of interest, resume, and the names and contact information for three (3) professional references. Employment of the successful candidate is contingent upon the successful completion of a pre-employment criminal background check. (Search # 2018663)
This job posting is scheduled to be removed at 11:59 p.m. Eastern time on August 2, 2018.
The University of Connecticut is committed to building and supporting a multicultural and diverse community of students, faculty and staff. The diversity of students, faculty and staff continues to increase, as does the number of honors students, valedictorians and salutatorians who consistently make UConn their top choice. More than 100 research centers and institutes serve the University’s teaching, research, diversity, and outreach missions, leading to UConn’s ranking as one of the nation’s top research universities. UConn’s faculty and staff are the critical link to fostering and expanding our vibrant, multicultural and diverse University community. As an Affirmative Action/Equal Employment Opportunity employer, UConn encourages applications from women, veterans, people with disabilities and members of traditionally underrepresented populations.
Internal Number: 2018663
About University of Connecticut
The University of Connecticut is one of the nation's leading public research universities. UConn's main campus in Storrs is admitting the highest-achieving freshmen in University history. Student diversity continues to increase, as does the number of honors students, valedictorians and salutatorians who consistently make UConn their top choice.