This position will be responsible primarily for the procurement and contracting of research, administrative and travel goods and services and other commodities as assigned. Candidates for this position must be experienced working in a fast paced environment where he/she must manage multiple complex projects concurrently and have an aptitude for communicating with diplomacy.
Effectively communicate and provide specialized procurement advice, coordination, direction and service to University departments that are involved in the planning of procurement activities.
Negotiate favorable contract terms, pricing, and delivery following established University protocols and procedures.
Draft and develop statement of works for solicitations, analyzes quotations/proposals, including price and cost analysis; selects or recommend suppliers; and interviews prospective suppliers.
Performs the analysis, documentation, and recommendation of large dollar purchase requests.
Review and revise simple to moderately complex contracts.
Performs final commitment action for procurements under standard procedures of University practices including requirements and guidelines imposed by city, state, and federal regulations.
Exercises authority to perform discretionary judgment decisions based upon pricing analysis up to the dollar threshold of $25,000 and competitive analysis and sole source decisions up to the dollar threshold of $200,000; may award, following signature approval by the Executive Director or Procurement Manager, those contracts and orders assigned at higher dollar levels.
Evaluate and process contract requests, examining the request for clarity, appropriateness of purchase, and bid specifications.
Determine client expectations, develop timelines that satisfy the purchase requirements and clarify scope of work documents.
Negotiate contracts including business, legal, commercial terms and conditions including volume rebates for services and products including special events, marketing, public relations, creative services, financial services, HR services, benefits, and other commodities as assigned.
Advise and direct departments as appropriate to the use of University strategic and preferred supplier contracts.
Advise clients in the formulation of bid specifications.
Manage the Request for Quotations/Proposal/Information (RFQ/P/I) process when appropriate or required by procurement guidelines.
Assist in the evaluation of supplier quotations/proposals and facilitate supplier selection.
Work closely with the procurement supervisor and other procurement leadership to develop and implement procurement initiatives that improve procurement processes, increase contract compliance, and reduce purchase and invoice transactions.
Analyze commodity spend to identify industry and/or procurement trends.
Promote and participate in diversity supplier development initiatives related to assigned commodity and socially responsible purchasing initiatives.
Assist higher level purchasing staff and mentor junior level staff with projects and initiatives.
Considerable skill in identifying and solving purchasing and associated invoice and contract issues
Ability to develop and draft a Scope of Work
Ability to review and modify supplier terms and conditions of an agreement and its quotations
Attention to detail in documentation and transaction accuracy
Ability to manage multiple projects simultaneously
Excellent oral and written communication skills
Demonstrated negotiation skills
Significant knowledge of Microsoft Excel, Word, and Access and comparative data analysis software
Education, Experience, and Certifications:
Bachelorâ™s degree required
Degree in business, purchasing, materials management, or related field preferred
Completion of Certified Purchasing Management courses preferred
Three years of direct procurement experience required
All required documents must be submitted to be considered for this position
NOTE: When applying, all required documents MUST be uploaded under the Resume/CV section of the application
The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via the Applicant Inquiry Form.
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Internal Number: JR01719
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