Advertised Summary Job Description: Reporting to the Residency Program Director and working closely with the Medical Student Director and fellowship program directors, the Education Coordinator is responsible for the day-to-day operations of the residency, medical student education, and the observership programs in the department of ophthalmology. Specific responsibilities to include the following:
Coordinate the day-to-day operations of the residency program: Assist with the development of resident schedules to include rotations, didactic lecture series, grand rounds and calendar of events; Notify residents of schedules, encompassing vacations, conferences and approved leaves of absence; Organize and manage new resident orientation; Create, coordinate, maintain, and disseminate monthly faculty and resident call schedules to all appropriate persons and departments; Coordinate postgraduate CME activities sponsored by the department including grand rounds and others as requested; Assist guest speakers with arrangements; Maintain and monitor records of resident attendance for all required educational activities; Maintain the residency curriculum including competency-based goals and objectives for each assignment and each level of training; Develop evaluation tools and monitors evaluation process for the residency program; Compile results and files evaluations in residents' files; schedule semi-annual reviews for each resident with the Program Director and interim appointments as needed; Prepare resident information for all specialty board testing. Work closely with the GME office regarding residency accreditation, resident credentialing, coordination of the interview process for residents & fellows, responses to requests for information regarding former residents & fellows and assist in the development & maintenance of all aspects of teaching programs including working closely with student affairs for medical student rotations/electives, but not limited to Grand Rounds, seminars, conferences & continuing Medical Education courses. Assist with coordination of residency recruitment: creates, designs and publishes recruitment materials; Manages the San Francisco Match (SF Match) for all program applicants; Screen candidates' files and provides files of those who meet hiring criteria to the Program Director; Coordinate all aspects of the interview process; Schedule interview dates, correspond with potential applicants and confirm meetings and appointments; Compose, administer and disseminate post interview and post-match survey to all applicants; Prepare and submit rank order list submission to the SF Match by deadline date. Assist the Program Director with the ACGME accreditation process. Prepare and coordinate materials and resources for the ACGME site visit reviews; Work directly with the site visitor to plan the site visit schedule and to provide all documentation requested by the reviewer; Monitor and ensure compliance with all of the ACGME residency program requirements related to duty hours, surveys, case procedure logs, etc.; Prepare all of the ACGME required reports; Review and assess current ACGME program and institutional requirements; Monitor requirements for changes; Complete all ACGME-required updates on the ACGME Coordinate the onboarding and credentialing of medical students and observers rotating through the Department of Ophthalmology. Assist in the development & maintenance of all aspects of teaching programs including working closely with student affairs for medical student rotations/electives, but not limited to Grand Rounds, seminars, conferences & Continuing Medical Education courses Other duties as assigned.
General Minimum Qualifications: Bachelor's degree or equivalent in education and experience, plus four years of related experience. Experience in medical and hospital education administration is preferred. Excellent written, verbal, and interpersonal communication skills. Excellent work ethic. Excellent organizational skills and attention to detail. Strong working knowledge of MS Office (Work, Excel and PowerPoint). Ability to quickly understand and adapt to new software programs required for hospital graduate medical education operations.
As a member of the National Collegiate Athletic Association (NCAA) and the Council of Ivy Group Presidents (Ivy League), it is imperative that members of the Columbia University community, in all matters related to the intercollegiate athletics program, exhibit the highest professional standards and ethical behavior with regard to adherence to NCAA, Conference, University, and Department of Intercollegiate Athletics and Physical Education rules and regulations.
Columbia University is an Equal Opportunity/Affirmative Action employer.
Internal Number: 126_169924
About Columbia University
Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.