Assistant AD, Administration - Athletics The University of Delaware Newark, Delaware
The Assistant AD, Administration of Intercollegiate Athletics & Recreations Services (DIARS) at the University of Delaware is a valued member within the University and Department of Intercollegiate Athletics and Recreation Services (DIARS), upholding and embracing the departmental mission of “Inspiring Greatness Together”.
Under general direction of the Athletic Director, The Assistant AD, Administration administers a wide variety of high-level professional activities with and for the Director of Intercollegiate Athletics & Recreation Services, along with providing leadership and management for department-wide projects, constituent engagement and special initiatives. The incumbent consistently represents the message and vision of the Director of Intercollegiate Athletics & Recreation Services, provides key counsel, facilitates internal and external responsibilities, and carries forth the mission of the Intercollegiate Athletics & Recreation Services department as well as the University. In addition, the Assistant AD, Administration provides leadership in the areas of internal communications, budget reconciliation, meeting planning and execution, and implementation of policies and procedures. This is a exempt position that requires project management, strategic thinking, cross-team collaboration and execution, and exceptional communication skills.
The incumbent will prioritize collaboration and communication in order to achieve the highest levels of both efficiency and effectiveness. The purpose of this team is to connect, inspire and engage the DIARS community to support and enhance the DIARS through a unified voice.
MAJOR RESPONSIBILITIES: Leadership and Project Management (35%)
Directly manage projects as assigned by the Director of Intercollegiate Athletics and Recreation Services.
Leads all aspects of assigned projects including, planning, communications, change management and budget.
Tracks project performance, specifically to analyze the successful completion of short- and long-term goals
Plans the All-Team and Leadership Team Meeting/Retreat calendar, planning and executing, and partners with Athletics & Recreation Services colleagues on meeting strategy and overall content.
Supervises the Administrative Assistant, helping manage workload and monitoring career development and progress toward annual objectives, as well as long-term goals.
Manages and organizes Leadership Team meetings, including scheduling and setting strategy discussions.
Represents the Director of Intercollegiate Athletics & Recreation Services at internal and external meetings to gather information as needed.
Builds and sustains relationships with a wide variety of constituents across the Athletic Department and across the University.
Provides team-wide support as needed for planning, coordination, and implementation of special events such as football games, hospitality functions, and special events.
Constituent Engagement (35%)
Provides counsel to the Director of Intercollegiate Athletics & Recreation Services on development communications regarding matters of stewardship and strategy.
Monitors and guides donor strategy for Top 25 Donor list, execute and track strategic moves for stewardship and cultivation purposes.
Responsible for the Director of Intercollegiate Athletics & Recreation Services’ calendar as it relates to donor interactions including prioritizing meeting times and dates, and preparatory materials.
Work closely with Sr. Director for Development to be sure the Director of Intercollegiate Athletics & Recreation Services is informed of assigned prospect/donor activities and proposals
Prepare the Director of Intercollegiate Athletics & Recreation Services for presentations and speeches by producing presentations, talking points for speaking engagements, documents, briefing papers, reports, etc.
Manages email for the Director of Intercollegiate Athletics & Recreation Services responding and triaging when appropriate, acting on her behalf with tact and diplomacy
Communication and Strategy (30%)
Staffs the Director of Intercollegiate Athletics & Recreation Services as needed in the preparation of project work and special assignments, as well as communications which often entails complex relations or subject matter or sensitive positioning.
Contributes to the immediate and long-term strategic planning of the Athletics & Recreations teams in partnership with the Director of Intercollegiate Athletics & Recreation Services
Initiates highly visible internal communications such as policy changes, process implementation, staff appointments, staff changes and sensitive announcements.
Monitors and optimizes the Director of Intercollegiate Athletics & Recreation Services schedule, contributing to effective time management and preparation.
Maintains the Director of Intercollegiate Athletics & Recreation Services budget, including tracking and analyzing spending, and providing input on use and trends.
Operates as a conduit between the Director of Intercollegiate Athletics & Recreation Services and the Athletics & Recreation Services department team members.
Responsible for managing email for the Athletic Director and general email inbox responding and triaging when appropriate, acting on her behalf with tact and diplomacy.
Prepare the Athletic Director by producing presentations, talking points for speaking engagements, documents, briefing papers, reports, etc.
In collaboration with Senior Leadership and Talent Management team, manage the DIARS goals process. Maintain master goals document, track team updates, update and proof master goals document quarterly. Assist in preparing annual departmental document.
Work in partnership with the Athletic Director in preparing for large scale meetings, this includes but is not limited to: Board of Trustee meetings and Faculty Board of Athletics meetings.
Performs miscellaneous job-related duties as assigned in a highly dynamic environment.
Bachelor's degree with a minimum of four years related experience, including project management, design thinking and organizational development, or equivalent combination of education and experience. Experience in a higher education setting preferred.
Ability to develop and initiate new strategies, create business processes and systems, and use technology to solve problems and manage projects.
Results and detail-oriented, highly organized and in possession of strong anticipatory instincts and excellent follow through.
Effective verbal and written communications skills
Mature leadership qualities that involve a high-level of confidentiality and discretion.
Ability to work effectively under multiple deadlines.
Ability to work autonomously as well as to take direction as needed.
Ability to work in a networked way, emphasizing collaboration in a complex environment.
Ability to create effective relationships, and collaborate and motivate at all organizational levels.
Ability to think, reason and make sound judgment with strong emotional intelligence.
Highly motivated and capable of seeing projects through from beginning to end.
Knowledge and experience in Microsoft Office: Word, Excel, PowerPoint. Outlook
Willingness to take risks and challenge assumptions.
Familiarity with Google products preferred.
To Apply: For a complete list of requirements and job duties and to apply online, please visit our web site at http://www.udel.edu/udjobs. The reference number (Job ID) for the position is 105581.
Equal Employment Opportunity The University of Delaware is an Equal Opportunity Employer which encourages applications from minority group members, women, individuals with a disability and veterans. The University's Notice of Non-Discrimination can be found at http://www.udel.edu/aboutus/legalnotices.html. Employment offers will be conditioned upon successful completion of a criminal background check. A conviction will not necessarily exclude you from employment.
Internal Number: 105581
About The University of Delaware
One of the oldest institutions of higher education in this country, the University of Delaware today combines tradition and innovation, offering students a rich heritage along with the latest in instructional and research technology. The University of Delaware is a Land-Grant, Sea-Grant, Urban-Grant and Space-Grant institution with its main campus in Newark, DE, located halfway between Washington, DC and New York City. Please visit our website at www.udel.edu.