UCSD Layoff from Career Appointment: Apply by 06/05/18 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor. Eligible Disability Counseling and Consulting services (DCC) or Special Selection clients should contact their Vocational Rehabilitation Counselor for assistance.
At the UC San Diego Office of the Vice Chancellor for Equity, Diversity, and Inclusion (VC–EDI), we believe that true excellence is achieved through productive relationships among people of diverse perspectives. Creativity and innovation prosper when the collective talents of our students, faculty, and staff are joined together in an environment that is open and inclusive. We define greatness by our ability to work together in a climate of shared respect, where diverse perspectives are valued and opportunities for growth and self-reflection exist for all.
VC-EDI works in partnership with other Vice Chancellor areas to ensure that students, faculty, and staff find community and self empowerment, regardless of heritage, orientation, or situation. Central to the purpose of the Office of the VC–EDI is to ensure that our community is one of equal opportunity, where mutual respect and cross-cultural collaboration is fostered and open dialogue is encouraged. It is our mission to provide leadership, build capacity, and forge partnerships to facilitate shared responsibility for creating a diverse, equitable, and inclusive campus in which students, faculty, and staff can thrive.
Although the Executive Assistant reports to the Chief of Staff, his/her primary function is to support the Assistant Vice Chancellor (AVC) and Senior Diversity Officer (SDO). The Executive Assistant performs a wide range of duties that require confidentiality, discretion, tact, diplomacy, sound judgment, analytical and decision-making skills. Duties include, but are not limited to, comprehensive, high-level administrative support to the AVC and SDO as well as general support of their respective programs and the office.
These roles require the Executive Assistant to demonstrate a high degree of professionalism in a rapidly changing, time-pressured environment, strong organizational skills, and the ability to be flexible as demands and priorities change. The Executive Assistant must manage a high volume of confidential communications and information and must be able to organize, research, track, interpret, analyze and present information in concise and appropriate formats.
Responsible for compilation of meeting documents and back-up with attention to detail. Responsible for managing complex calendars with frequent changes and administrative planning and logistics execution of programs that advance the work of the AVC and SDO. The Executive Assistant serves as a key representative of the AVC and SDO within UCSD, as well as with donors, visitors, and corporate, community, and government partners.
The Executive Assistant manages special projects such as strategic plan events and forums, Black Academic Excellence Initiative related events, invited speakers, consultants, and trainers, educational webinars, as well as student related events such as Triton Day reception and Black Family Get Together. These events support the VC EDI's strategic goals and objectives, increase opportunities for interaction between the campus and the community, and reflect the high standards of the University.
As part of the outreach and public relations function, the incumbent also shares responsibility for VC EDI's Web Page, under the guidance and in partnership with communications. Makes design and graphic recommendations and enhancements on a regular basis. Adds image gallery and graphics repository. Manipulates images as needed using appropriate graphics ad digital photography software. Works with Content Management System (CMS) staff and Senior Management to implement approved design changes to the support systems and applications.
This position is designated as "confidential" within the meaning of the Higher Education Employer-Employee Relations Act.
Occasional overtime may be required. May be required to work evening and weekends.
Please submit a cover letter for a complete application.
Executive administrative experience including ability to organize and prioritize tasks with strong use of initiative, sound judgment, independent thought, and precise attention to detail with a high level of professionalism.
Demonstrated experience with complex calendaring, travel, and event planning.
Advanced skills in the use of standard software applications to include Word, Excel, PowerPoint, e-mail programs, and internet browsers.
UC San Diego is an academic powerhouse and economic engine, recognized as one of the top 8 public universities by U.S. News and World Report. Innovation is central to who we are and what we do. Here, students learn that knowledge isn't just acquired in the classroom - life is their laboratory. UC San Diego's rich academic portfolio includes six undergraduate colleges, five academic divisions and five graduate and professional schools. The university's award-winning scholars are experts at the forefront of their fields with an impressive track record for achieving scientific, medical and technological breakthroughs.