Advertised Summary Job Description: The Center on Global Energy Policy (CGEP) at the School of International and Public Affairs seeks an Events Manager who will work closely with Center staff to play an integral role in planning and executing the Center's 60+ public events and private convenings per year. Since the Events Manager's responsibilities will touch upon many aspects of Center programming, s/he must be exceptionally organized and possess the ability to multi-task effectively. Familiarity with the energy-related topics covered by the Center is preferred. This role will interact with a wide array of Center stakeholders, including senior policymakers, industry executives and Columbia faculty and administration. The position reports to the Executive Director of Strategy and Operations.
Plan and coordinate events related to the Center's research agenda-- The Center hosts senior-level roundtables, a public speaker series, conferences, and other events focused on global energy policy issues as well as events related to CGEP's special projects including the Women in Energy Program and the Energy Journalism Initiative. This position leads all event activities, recruiting and managing student workers and interns to assist with tasks including the following: preparing event agenda and timelines; developing and managing event correspondence, guest lists and event registration; researching and securing venues and making other logistical arrangements; providing on-site support including setup and breakdown, and conducting background research and preparing other materials.
Contribute to outreach efforts and promotion of Center events-- This position will (1)develop web text, posters and print advertising to support event promotion and outreach, and update event-related webpages on energypolicy.columbia.edu; (2)utilize a CRM system to develop enhanced marketing strategies and tactics for events, track outreach channels, identify potential new outreach opportunities for disseminating event outputs and Center research to the widest audience possible; (3)support the development of event outputs such as event video and podcasts, including direct coordination with professional videographers for production and execution, and (3)execute, in coordination with the communications team, social media advertising for events as well as live-tweeting of events in real time.
Track and report on event metrics-- This position will be responsible for utilizing a CRM system to maintain accurate and detailed records of events metrics including data such as, number of in-person attendees, number of on-line viewers, and per-event budgets, soliciting attendee feedback and providing post-event evaluation summaries. The incumbent will analyze this data for trends to help develop and implement continuous improvements to maximize the value of CGEP events. This position will be responsible for providing such metrics as needed for the purpose of grant reporting when appropriate.
Grow and target CGEP audience-- The Events Manager will utilize new technologies and platforms to expand audience reach, including FB Live, web conferencing, Zoom, etc. S/he will maintain, manage and grow CGEP email lists. This will require interaction with Columbia units, including AV and IT, as well as external vendors. In coordination with the communications team, this position will work to segment the CGEP audience to provided targeted value based on interest, location, status (e.g. student, professional, faculty, etc), and other dimensions.
Recruit and manage student workers and student interns to assist with events.
Assist with other Center-based activities as needed.
General Minimum Qualifications: Bachelor's Degree or equivalent in training and experience. At least three years of directly relevant experience with event planning, promotion and execution as well as program coordination.
Additional Specific Minimum Qualifications: Excellent communication, organization and interpersonal skills, including strong attention to detail, follow-through and ability to work efficiently and effectively with a team and independently in a very fast-paced environment; Strong computer skills and proficiency in Microsoft Office Suite, including Excel and PowerPoint; Familiarity with Facebook and Twitter; Willingness to work early mornings and late evenings as needed.
Preferred Qualifications: 5+ years of directly relevant experience with event planning, promotion and execution as well as program coordination; An interest in energy policy and a familiarity with the topics covered by the Center; Strong experience with Salesforce or other CRM systems; Experience with Hootsuite, TweetDeck, and other social media platforms.
As a member of the National Collegiate Athletic Association (NCAA) and the Council of Ivy Group Presidents (Ivy League), it is imperative that members of the Columbia University community, in all matters related to the intercollegiate athletics program, exhibit the highest professional standards and ethical behavior with regard to adherence to NCAA, Conference, University, and Department of Intercollegiate Athletics and Physical Education rules and regulations.
Columbia University is an Equal Opportunity/Affirmative Action employer.
Internal Number: 126_169671
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