The Opportunity Insights Institute studies economic mobility through lenses such as education, neighborhood environments, and health to understand the drivers of economic opportunity in the country and give local policy-makers customized data and insights to help them craft effective policy solutions.
Supporting Harvard's new Opportunity Insights Institute within the Department of Economics and reporting to the Institute Executive Director. This includes both financial (grant) and human resources. The AD will manage the Institute's administrative and financial operations, including collaborative efforts such as partnerships with the Department of Economics and other external constituents.
Human Resources and Administration: Manages appointment administration, payroll, and related services for faculty and staff; manages visa applications; special projects as assigned.
Manages hiring for the institute's team of researchers and staff.
Manages Visiting Scholar search process, and the appointments.
Helps ensure compliance with affirmative action and search policies and procedures.
Advises leadership on visa-related issues for research appointees.
Advises the Executive Director in the creation, coordination, and implementation of new policies and procedures.
Responsible for directory-related updates for appointees and internal communication about arrivals and departures to other FAS and Econ offices.
Creates and maintains reports and metrics on team human resource developments, and other ad hoc reports.
Assumes primary responsibility for all non-accounting administrative systems.
The AD organizes and implements administrative systems and procedures, researches and modifies internal policies as needed to make the department more efficient, and informs leadership about items requiring attention.
Manages the administrative support services and supervises the Finance Associate.
Designs and provides training and onboarding for all staff.
Coordinates directly with Economics ADA and MFS on matters involving any on site faculty assistants and develops, document and share best practices associated with the roles involved with supporting unit faculty.
Handles highly confidential information with discretion.
Manages all accounts, ledgers, and reporting systems to ensure compliance with university standards, maintaining internal control safeguards.
Oversees budgeting and implementation of budgets, to monitor progress and present financial metrics internally and externally.
Managers cash flow and forecasting for the project.
Coordinates any audit activities.
Responsible for reimbursements and works closely with FAS and Financial Offices on financial issues including move reimbursements, housing supplements, etc.
Monitors and reconciles staff payrolls.
Manages institutional grant processes including assisting the PIs in navigating IRB processes, creating compliance reports, as necessary.
Manages existing grants by developing internal reporting systems, writing reports, maintaining historical records, working with leadership to ensure proposal conditions are met, and serving as primary interface with university counsel, when necessary.
Reviews grant proposal and identifies and resolves compliance issues related to university and sponsor requirements. Interprets pre- and post-award university and sponsor guidelines to faculty and staff.
Supports grant-writing, with Strategic Communications.
Works closely with the Strategic Communications staff to setting up event schedules and logistics for talks, meetings, and funder outreach.
Works closely with the Finance Associate to provide high-level coordination to ensure that all administrative functions of the unit, including supporting a robust array of policy maker and funder outreach.
This is a term position through 8/31/2019 with strong likelihood for renewal.
All offers are made by FAS HR.
Salary Grade: 058
Union: 00 - Non Union, Exempt or Temporary
Bachelor's degree or minimum of 7 years administrative or financial experience in an academic, non-profit or research environment.
Exceptional management skills
Successful track record in a senior financial management role for at least 7 years
Keen analytic, organization, and problem solving skills that support and enable sound decision making in a complex organization; demonstrated resourcefulness in setting priorities and guiding investment in people and systems
Ability to navigate complexity of systems within a university
Technology savvy with the ability to manage data for financial reporting quickly and effectively
Personal qualities of integrity and credibility, and a commitment to the mission of the institute
Confidence and enthusiasm
Able to work independently; entrepreneurial
Enjoys creating and implementing new initiatives
Personal obligation to uphold organization's expectations
Personal accountability for consistent application of processes and policies
Open and willing to engage other roles when appropriate
Adopt a continuous improvement culture, seeking to make good processes better and to elevate those that need work
EQUAL OPPORTUNITY EMPLOYER: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Internal Number: 45888BR
About Harvard University
Harvard University is devoted to excellence in teaching, learning, and research, and to developing leaders in many disciplines who make a difference globally. The University, which is based in Cambridge and Boston, Massachusetts, has an enrollment of over 20,000 degree candidates, including undergraduate, graduate, and professional students. Harvard has more than 360,000 alumni around the world. The University has twelve degree-granting Schools in addition to the Radcliffe Institute for Advanced Study, offering a truly global education. Established in 1636, Harvard is the oldest institution of higher education in the United States.