The Center for Teaching Innovation (CTI) is a unit in the Office of the Provost working directly under the Vice Provost for Academic Innovation, the CTI's mission is to promote academic success for all undergraduate students by supporting faculty excellence and innovation in teaching.
Under the direction of the Executive Director, this position will independently plan, organize, schedule and coordinate numerous conferences, workshops, events and activities for the Center for Teaching Innovation. The Events Specialist, in collaboration with event facilitators, develops and executes all aspects of CTI events, programs and activities that promote, benefit and support the work of the Center for Teaching Innovation. The Events Specialist independently performs project management, public relations and planning for events and collaborates with faculty, administrators, guests, and colleagues across the CTI unit.
The person in this position will be primarily responsible for planning and executing logistics from beginning to post event analysis for all events types, including meeting spaces, lodging, marketing, public relations and registration. Function as on-site coordinator and serve as primary information source to event participants. Responsibility for event database administration, managing event budget, and post-event evaluation reporting. Deliver exceptional customer service to all stakeholders. This position requires the ability to manage several projects, events, and activities simultaneously.
Develop associated communications materials for the Center for Teaching Innovation. Marketing efforts are normally directed towards promoting attendance for CTI events (e.g. institutes, workshops, symposium, course offerings, etc.) and other programs or services offered by the unit.
Coordinating with the CTI coordinator/team - plan, organize and implement events ranging from small to large, to include: symposiums, conferences, seminars, and workshops, demonstrating good judgment in making decisions and managing events.
Provides leadership for event planning and preparation to include coordinating/making space reservations and other arrangements, assisting in the registration process, materials distribution, etc.
Consults with event facilitators on all event details; formulates event scope and develops and implements event budget, and, delivers all logistical needs as called for by the scope and budget of each event.
Contributes to and participate in long-range event planning for the CTI. For example, analyzes post-event survey and other feedback from participants and presenters in order to improve future event and program planning.
Working with the CTI team, independently composes and distributes digital communications, press releases, etc. for CTI related activities and events. Develop and manage email campaigns as needed per event type.
Updates and maintain CTI's website, including generating new content, posting updates for events and coordinating revisions to content and layout.
Education: Associate's degree in related area and/or equivalent experience/training in event management activities and coordination with 2-4 years of experience, or equivalent combination of education and experience.
Experience with event strategies, planning and coordinating logistics and arrangements for events is required. Communications, marketing and promotional experience required.
Working knowledge of concepts, principles and practices of event planning and production and public relations.
Working organizational skills, including skill in establishing priorities for and effectively managing multiple projects and assignments.
Skill in effectively meeting budget and time constraints.
Must be personable, flexible, and possess excellent organizational and communication skills and take pride in their work.
Good interpersonal communication skills and social/political acumen, including skill in effectively representing the campus to its public and effectively working with all levels of the Center, campus staff, and academic personnel.
Good judgment and effective decision-making and problem resolution skills, including skill to anticipate, recognize and deal effectively and appropriately with real and potential problem areas, including skill to determine the issues/problems that need to be brought to the attention of higher level staff and/or management.
Ability to work independently and as part of a team.
Ability to communicate clearly and effectively, both verbally and in writing.
Ability to manage several projects, events, and activities simultaneously.
Collaboration and Teamwork:
Understanding, and listening to other team members and foster/encourage cooperation through influence.
Recognize different points of view, brings them out into the open, and build on areas of agreement.
Exercises influence in ways that enhance the support needed to advance initiatives.
Proficient use of the Microsoft Office Suite: Word, Excel, PowerPoint, Adobe and some form of desktop publishing program; competency in managing and navigating through standard databases and a working knowledge of project management software.
Two or more years work experience with other institutions of higher education.
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No Visa sponsorship is available for this position.
No relocation assistance is available for this position.
University Job Title:
Program Assistant II
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