Washington University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, genetic information, disability, or protected veteran status.
This position is full-time and works approximately 40 hours per week.
Department Name/Job Location:
This position is in the Department of OCIO - Capital Projects. This position is for the Medical School Campus.
The communications specialist will contribute to the effective execution of internal communications associated with change management and organizational transformation efforts related to MyDay, a complex program designed to improve WashU’s operational excellence and ability to make insight-driven decisions. Set to officially kick off in July, MyDay is an exciting, once-in-a-generation effort to replace the university’s core administrative IT systems (human resource, finance, and student) and improve associated business processes. The multi-year effort will replace these systems with a single system (Workday) that will integrate the university’s core administrative data in the cloud. The communications specialist, who will work as part of a team of communications and change management professionals, plays a central role in developing and implementing plans to create awareness, understanding, engagement, acceptance and adoption of the new system, as well as new ways of working.
PRIMARY DUTIES AND RESPONSIBILITIES:
Contribute to the development of an end-to-end change management and associated communications strategy and associated plan in support of the MyDay program. Activities may include, but is not limited to, participating in brainstorm and ideation sessions, participating in stakeholder outreach, assisting in setting measurable objectives and associated methods of evaluation, and making recommendations regarding resource needs.
Communications Implementation and Evaluation:
Implement day-to-day communications in support of components of the MyDay implementation. Ensure the right messages get to the right individuals at the right time by identifying and leveraging existing communications channels and recommending new channels if needed. Ensure communications are consistent in terms of messaging and visual branding. Proactively identify and elevate issues and concerns in a timely way.
Content development and management:
Independently, and at times in collaboration with others, prepare communications (speeches, presentations, briefings, web content, articles, E-mail content, video scripts, progress updates, podcasts, etc.) for a variety of internal audiences and relevant communications channels. Review and edit content developed by other members of the MyDay team, as needed.
Other Duties as Assigned.
Bachelor’s degree with three years of relevant communications experience, or equivalent combination of education and experience.
Bachelor’s degree with five or more years of internal communications experience and/or experience developing and executing communications in support of change management initiatives in large, complex environments.
Higher education and/or IT experience is a plus, as is consulting/agency experience.
A creative and strategic thinker who possesses a confident style, coupled with sensitivity, flexibility, and sense of humor. Good judgment, discretion, tact and diplomacy skills are a must.
Ability to work effectively in a highly collaborative, matrix, and consensus-driven environment.
A willingness and ability to embrace change and to adapt approaches in a timely way.
Superior writing and editing skills, including the ability to translate technical topics into clear and compelling content for a range of audiences and channels.
Strong attention to details and deadlines.
Sensitivity to visual aesthetics, including the ability to work within established brand standards.
Proficiency in Microsoft Office products, including Word, PowerPoint, Excel, Outlook.
Experience with web content management systems, such as Word Press.
Experience working with Adobe Creative Cloud applications (e.g. InDesign and Photoshop) desired, but not required.
High level of intellectual curiosity to gain thorough understanding of sometimes unfamiliar concepts.
Experience in developing and executing targeted email campaigns.
Experience with event planning and coordination.
Experience with survey tools, specifically Qualtrics a plus.
The hiring range for this position is $20.36 - $25.94 per hour.
Offers made for this position are contingent upon the successful completion of all required pre-employment screens, including a criminal background check, hair sample drug screen, and verification of required professional licenses, registrations, or certifications.
-Retirement Savings Plan -22 vacation days -8 Paid Holidays -Sick Time -Tuition benefits for employee, spouse and dependent children -Free Metro Link/ Bus pass -Free Life Insurance -Health, Dental, Vision -Health Savings Accounts (HSA) -Long Term Disability Insurance -Flex Spending Plan -Other Benefits
Human Resources website (hr.wustl.edu)
Applicant Special Instructions:
Open, collaborative office environment.
Ability to regularly travel to on-and off-campus locations required.
Will require occasional on-call availability and working during non-business hours and on weekends.
Internal Applicant Instruction:
Please attach a copy of your most current signed performance evaluation (completed within the last 18 months) to your online account. If you have not received a performance evaluation, you may provide two current signed letters of recommendation (written within the last 18 months), preferably to include one letter from either a current or recent former supervisor. To attach these documents, go to: My Career Tools, Add Attachment, Attachment Type – Performance Reviews or Letters of Recommendation.
Washington University in St. Louis, a medium-sized, independent university, is dedicated to challenging its faculty and students alike to seek new knowledge and greater understanding of an ever-changing, multicultural world. The University offers more than 90 programs and almost 1,500 courses leading to bachelor's, master's and doctoral degrees in a broad spectrum of traditional and interdisciplinary fields, with additional opportunities for minor concentrations and individualized programs. The faculty is composed of scholars, scientists, artists and members of the learned professions. They serve society by teaching; by adding to the store of human art, creativity, understanding, and wisdom; and by providing direct services, such as health care.