SUMMARY: Assists the Executive Editor for Life Sciences and the Executive Editor for Physical Sciences and Technology as they acquire, develop, and prepare manuscripts for Harvard Press's growing science list. Is deeply involved in all phases of the editorial process: project development; peer review; manuscript/artwork preparation; seasonal planning; database management; coordination with manuscript editing and production; cooperation with Marketing, Sales, and Business departments. Specifically,
Coordinates seasonal manuscript flow and monitors deadlines: works with authors, translators, mapmakers, and illustrators to ensure that submitted final manuscripts and artwork meet Editorial Department requirements; provides Executive Editors and Managing Editor with updates on project progress, expected dates, and manuscript elements.
Analyzes and enumerates design elements and technical problems in manuscripts for copyediting and production departments; works with authors and Press staff to eliminate problems prior to copyediting.
Oversees or facilitates peer review process (finding contact information, sending manuscripts, checking progress, maintaining schedules, issuing honoraria); solicits blurbs for new publications.
Drafts correspondence and assists in maintaining a large flow of domestic and international correspondence; serves as a general contact person with authors, scholarly reviewers, blurbers, agents, other publishers, etc.; answers telephones, screens callers, makes referrals, and researches and answers inquiries.
May read incoming proposals for possible future projects and draft recommendations to the Executive Editors; may research information on sales figures, competing books, potential authors, royalty income, authors' biographies, etc., from standard source materials and the internet.
Helps generate, gather, and transmit information to the biweekly meeting of the Editorial Committee, the monthly meeting of the faculty board, and the semiannual Seasonal Launch Meetings; drafts Contract Request Forms for books going under contract and relays information for author and translator contracts to the Intellectual Property Department.
Sets up and maintains paper and electronic files and databases; scans and saves material to servers; uses Biblio Publishing Management System and Digital Asset Management system proficiently to track seasonal lists of up to 15 titles per editor.
Travels to scholarly meetings, helping to promote visibility of the Press within academic publishing; sells copies of newly released HUP titles; speaks to potential and contracted authors, agents, and other publishers in attendance to best represent the Press and its work; sets up and dismantles HUP booth and serves as the face of the Press while maintaining it; makes travel arrangements and processes travel expenses for Executive Editors; may set up luncheons and other meetings; may help plan author events.
Performs clerical duties, including processing departmental forms, mailing, photocopying, faxing, filing, paying bills, etc.
Assists other members of the Editorial Department and Acquisitions team as needed; performs other duties in support of the department goals as required.
Competencies: Adaptability; ability to build rapport and relationships with other HUP colleagues; written and verbal communication skills; customer focus; ability to set priorities, multitask, and manage a diverse workload with accuracy and timeliness.
This position reports to the Managing Editor
Salary Grade: 053
Union: 55 - Hvd Union Cler & Tech Workers
Candidates MUST meet the following basic qualifications in order to be considered for this role:
Minimum one-year related experience: education beyond high school may be considered as experience.
College degree strongly preferred. Related editorial experience a plus. Must have demonstrated excellent verbal, written, keyboarding, and computer skills, as well as organizational ability, and in particular an excellent knowledge of grammar, punctuation, and spelling. Successful candidate will have high level of independence, tact, initiative, courtesy, and the ability to function at a high level with minimum supervision. Must be organized, accurate, detail-oriented, and PC literate, especially with MS Word and Excel.
EQUAL OPPORTUNITY EMPLOYER: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Internal Number: 45540BR
About Harvard University
Harvard University is devoted to excellence in teaching, learning, and research, and to developing leaders in many disciplines who make a difference globally. The University, which is based in Cambridge and Boston, Massachusetts, has an enrollment of over 20,000 degree candidates, including undergraduate, graduate, and professional students. Harvard has more than 360,000 alumni around the world. The University has twelve degree-granting Schools in addition to the Radcliffe Institute for Advanced Study, offering a truly global education. Established in 1636, Harvard is the oldest institution of higher education in the United States.