Assistant to the Director - Materials Science and Engineering
May 13, 2018
Ithaca, New York
Cornell University's College of Engineering, the preeminent engineering school in the Ivy League, has a rich history of experimentation, innovation, and leadership. Consisting of almost 3,000 undergraduate students, 1,700 graduate students, and over 200 faculty members, Cornell Engineering is recognized as a global leader in the discovery of new knowledge and the creation of transforming inventions. Cornell Engineering students and faculty members possess an independent spirit that allows for the development of innovative interdisciplinary research, the creation of exciting new programs, and the education of students who will better the future.
The Department of Materials Science and Engineering at Cornell is a global leader in educating new generations of materials scientists and engineers. Cornell MS&E draws upon its world-class faculty, innovative researchers, state-of-the-art facilities and highly collaborative research environment to respond to challenging technological and societal demands both in the present and the future. Our vision is to be a vibrant, supportive community of materials scientists and engineers developing fundamental understanding, enabling advanced technologies, and providing world leadership through education and innovative research.
The Assistant to the Director provides executive level administrative assistance to the director, including academic, administrative, research, and departmental initiatives. The incumbent routinely handles in-person, phone, written, and email inquiries from a diverse constituency directed to the department and/or the director; provides non-standard, verbal and written communications as well as reports for a variety of audiences; (s)he manages the director's calendar; proactively facilitates and manages department printed materials and events (routine and special), including two distinguished lectures and alumni weekend events. (S)he manages the school's website; researches and compiles data for faculty searches, meetings; records minutes; acts as communication liaison for the director in assessing and resolving administrative issues by redirecting to appropriate individuals or offices as needed; prepares travel arrangements and reimbursements; assists with faculty award submissions; and acts as back-up to the school's main office reception area as needed.
In addition to the director and staff, (s)he interacts daily with faculty, students, and staff in the school; faculty and staff in other departments and/or other institutions; as well as alumni, industrial contacts, and Advisory Council members.
This position also provides administrative support for the Director of Administration, additional faculty members, and departmental initiatives such as annual reports (faculty and staff), public relations activities, alumni communications, including managing editor of the annual MSE Newsletter. (S)he holds responsibility for the administrative aspects of the academic personnel processes including faculty searches, promotion and tenure review, and sabbatical leaves.
Associates Degree or formal training beyond HS of 1-2 years; 2 yrs college course work; more than 6 years executive level administrative experience. Job requires extensive ability to work quickly and effectively under pressure, use judgment in accomplishing tasks that are urgent or of a sensitive or confidential nature; balance conflicting priorities and make decisions from a range of choices. Effective interpersonal skills and possess considerable initiative, supported by a strong work ethic to complete tasks in a timely fashion.Excellent writing skills to formulate and present written material in a logical and comprehensive fashion.Ability to locate, extract, and identify important information and data; analyze, synthesize and compile data and present in a meaningful fashion and effectively. Able to use a wide variety of resources and formats to compile material and data.Outstanding verbal communication skills with the ability to interact effectively with a diverse community of faculty, staff and public using diplomacy, tact and flexibility in various circumstances. Excellent customer service skills and the ability to work in a team environment, as well as independently.Proficient in the use of various software programs including Word, Excel, PowerPoint, FileMaker, Dreamweaver, Publisher, Adobe, and Outlook.
Bachelors' degree and 4-5 years of related experience. Knowledge of Cornell's policies and practices, particularly those that are academic human resource related. Proficiency with Photoshop, Commonspot and Drupal, AP style writing and Visix.
No relocation or VISA sponsorship available for this position.
University Job Title:
Administrative Asst V
Pay Rate Type:
Number of Openings:
If you currently work at Cornell University, please exit this website and log in to Workday using your Net ID and password. Select the Career icon on your Home dashboard to view jobs at Cornell.
Online Submission Guidelines:
Most positions at Cornell will require you to apply online and submit both a resume/CV and cover letter. You can upload documents either by ‘dragging and dropping’ them into the dropbox or by using the ‘upload’ icon on the application page. For more detailed instructions on how to apply to a job at Cornell, visit How We Hire on the HR website.
If you require an accommodation for a disability in order to complete an employment application or to participate in the recruiting process, you are encouraged to contact Cornell University's Office of Workforce Policy and Labor Relations at voice (607) 254-7232, fax (607) 255-0298, or email at email@example.com.
Applicants that do not have internet access are encouraged to visit your local library, or local Department of Labor. You may also visit the office of Workforce Recruitment and Retention Monday - Friday between the hours of 8:30 a.m. – 4:30 p.m. to use a dedicated workstation to complete an online application.
Notice to Applicants:
Please read the required Notice to Applicants statement by clicking here. This notice contains important information about applying for a position at Cornell as well as some of your rights and responsibilities as an applicant.
Diversity and Inclusion are a part of Cornell University's heritage. We are a recognized employer and educator valuing AA/EEO, Protected Veterans and Individuals with Disabilities. Cornell University is an innovative Ivy League university and a great place to work. Our inclusive community of scholars, students, and staff impart an uncommon sense of larger purpose, and contribute creative ideas to further the university's mission of teaching, discovery, and engagement.
Internal Number: WDR-00014736
About Cornell University
In 1865, Ezra Cornell founded an institution "where any person can find instruction in any study." From the beginning, all students were welcome, regardless of race, gender, ideology, or socioeconomic status. Today, we invite you to join our talented and diverse students and accessible faculty who, together, form a living and learning community unmatched in its breadth of opportunities.Cornell University's college, schools, and other academic units offer more than 4,000 courses, 70 undergraduate majors, 93 graduate fields of study, undergraduate and advanced degrees, and continuing education and outreach programs.