Washington University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, genetic information, disability, or protected veteran status.
This position is full-time and works approximately 37.5 hours per week. This is time limited thru July 9, 2019.
Department Name/Job Location:
This position is in the Institute for Public Health at the Danforth Campus.
The Project Coordinator will be the primary point person responsible for activities of a highly visible project with specified deliverables. The Project Coordinator’s primary functions include project planning, implementation, coordination and tracking. The position will assure project milestones and deliverables, and drive project activities. The Project Coordinator will collaborate with multiple business units (e.g. communications, public relations, development, etc.) and other key stakeholders (e.g. senior leaders, Washington University schools, Institute for Public Health leadership and staff, etc.) to develop, prioritize and implement project activities, achieve project deliverables, and locate opportunities within project scope. The Project Coordinator will also engage with external collaborators as needed. The Project Coordinator will retain an updated status of action items, maintain a high-level and detailed project schedule, raise potential issues (pro actively) with managers and stakeholders, suggest and implement solutions as needed, and prepare and deliver project reports and briefings.
Brief Project Description:
The Washington University Campus Sexual Assault and Relationship Violence Assessment Initiative will bring together top researchers from the sciences, public health, social work, engineering, law, medicine, and other disciplines to move beyond standard approaches to assessing campus sexual assault and relationships violence prevention and intervention efforts. The university-wide initiative is housed in the Institute for Public Health and led by faculty from the Brown School. Partners include the university’s Relationship and Sexual Violence Prevention (RSVP) Center, Student Health Services, and members of the Campus Sexual Assault Task Force Assessment Subcommittee.
PRIMARY DUTIES AND RESPONSIBILITIES:
Define the scope of the project in collaboration with senior management and stakeholders
Assist in creating a detailed work plan which identifies and sequences the activities needed to successfully complete the project
Assist in determining the resources (time, money, equipment, etc.) required to complete the project
Assist in determining a schedule for project completion that effectively allocates available resources to activities
Review the project schedule with senior management and all other staff that will be affected by the project activities; revise the schedule as required
Assist in determining the objectives and measures upon which the project will be evaluated at its completion
In consultation with the appropriate manager, recruit volunteers and/or consultants with appropriate skills for certain project activities
Implementation and Evaluation
Under general supervision, execute the project according to project plans
Monitor the progress of the project and make adjustments as necessary to ensure the successful completion of the project
Establish a communication schedule to update stakeholders including appropriate staff in the organization on the progress of the project
Draft reports on the project for management and other stakeholders
Under general supervision, ensure that the project deliverables are on time, within budget and at the required level of quality
Assist in evaluating the outcomes of the project as established during the planning phase
Draft informational content to support the project; sometimes, but not always, in conjunction with public relations and communication staff
Develop forms and records to document project activities
Set up files to ensure that all project information is appropriately documented
Project Finance Monitoring
In coordination with direct supervisor and the business coordinator at the Institute for Public Health:
Monitor and track all budgeted project expenditures against the project budget
Monitor project cash flow projections and report actual cash flow and variance to management on a regular basis
Ensure that all financial records for the project are up to date
Draft financial reports and supporting documentation for funders
Perform other duties as assigned.
There is some Travel on campus and between campus locations.
Bachelor’s degree with 1 year of professional experience in event/project planning, coordination, and evaluation.
Mastery of basic computer software such as Microsoft Word, Spreadsheets, PowerPoint, E-mail and Internet.
Proficiency in simple accounting.
Ability to travel on campus and between campus locations.
Master’s degree with some experience (including experience as a student) in public health, public policy, social work, law, or other appropriate discipline in intentional injury violence prevention and more specifically in sexual assault and/or relationship violence prevention/outreach.
Ability to effectively communicate and collaborate across multiple business units and with varying levels of management.
Training and/or prior experience in group model building/system dynamics.
Ability to work independently under overarching guidance.
A self-starter with the ability to move from concepts to action for projects and events. This includes determining/refining strategies to move the project forward, setting goals, creating and implementing actions plans, and evaluating the process and results.
Excellent organizational and time management skills. This includes the ability to prioritize tasks, develop a work schedule, monitor progress, and track details, data, information and activities.
Ability to work collaboratively, diplomatically, and professionally across multiple business units and with multiple levels of leadership.
Problem solving skills. This includes the ability to assess problem situations to identify causes, gather and process relevant information, generate possible solutions, and make recommendations and/or resolve the problem.
Effective communication skills: This includes the ability to speak, listen and write in a clear, thorough and timely manner using appropriate and effective communication tools and techniques.
Experience with developing and using spreadsheets and databases to track a variety of data.
The hiring range for this position is $20.36 - $25.94 per hour.
-Retirement Savings Plan -22 vacation days -8 Paid Holidays -Sick Time -Tuition benefits for employee, spouse and dependent children -Free Metro Link/ Bus pass -Free Life Insurance -Health, Dental, Vision -Health Savings Accounts (HSA) -Long Term Disability Insurance -Flex Spending Plan -Other Benefits
Human Resources website (hr.wustl.edu)
Internal Applicant Instruction:
Please attach a copy of your most current signed performance evaluation (completed within the last 18 months) to your online account. If you have not received a performance evaluation, you may provide two current signed letters of recommendation (written within the last 18 months), preferably to include one letter from either a current or recent former supervisor. To attach these documents, go to: My Career Tools, Add Attachment, Attachment Type – Performance Reviews or Letters of Recommendation.
Washington University in St. Louis, a medium-sized, independent university, is dedicated to challenging its faculty and students alike to seek new knowledge and greater understanding of an ever-changing, multicultural world. The University offers more than 90 programs and almost 1,500 courses leading to bachelor's, master's and doctoral degrees in a broad spectrum of traditional and interdisciplinary fields, with additional opportunities for minor concentrations and individualized programs. The faculty is composed of scholars, scientists, artists and members of the learned professions. They serve society by teaching; by adding to the store of human art, creativity, understanding, and wisdom; and by providing direct services, such as health care.