Strong internal candidate. Note: Not all unique aspects of the job are covered by this job description The Stanford MBA Admissions Office seeks candidates for our Enrollment Manager position. The Enrollment Manager supports efforts to create interactive opportunities for prospective students to engage the Stanford Graduate School of Business (GSB) community, understand the GSB experience, and make informed enrollment decisions. The Enrollment Manager is responsible for managing and coordinating Admit Weekend, the largest event sponsored by the MBA Admissions Office. This event includes two to three days of activities for 250+ guests and 50+ alumni, and involves interactions with faculty, the dean, alumni and key staff at the Stanford Graduate School of Business and across the University. The Enrollment Manager will handle logistics planning, venue sourcing, vendor negotiations, organizing timelines, overseeing and preparing budgets, coordinating with student committees, managing speakers and panelists, preparing communication and other supporting materials, and post-event evaluations and feedback analysis. The Enrollment Manager will plan, schedule and coordinate an array of on- and off-campus recruiting events for prospective students. These events may range in size (20-500 attendees) and format (open houses, information sessions, receptions, panels, fairs, etc.). The Enrollment Manager will be responsible for sourcing, negotiating, and confirming venues around the world; working with prominent alumni hosts and corporate sponsors; and managing budgets, logistics, and catering arrangements. The Enrollment Manager will also provide support to admitted students by phone, in person, and by email. In your cover letter please explain your interest in the position. JOB PURPOSE: Plan and execute Stanford events. Consult with stakeholders and plan logistics, including registration and attendee tracking, presentation and materials support, and pre- and post-event evaluations. CORE DUTIES*:
Design, plan, implement, and coordinate customized events.
Evaluate and select vendors and providers of services considering stakeholder requests and requirements.
Serve as a member of an events team, and contribute in a wide variety of functional areas including decisions around budget allocation, event logistics and facilities.
Consult with stakeholders to determine objectives and requirements.
Inspect event facilities to ensure they conform to the event needs.
Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies
May serve as project leader on events, coordinating teams that plan, implement, and manage all aspects of events.
Utilize and/or maintain complex databases. May use specialized event planning software.
Respond to inquiries, and determine and take appropriate action as required. Serve as a resource regarding a defined set of policies and procedures for deferred college seniors, but also broadly for other Stanford MBA admits, students, and alumni.
Analyze the effectiveness of events and make recommendations for improvements.
* - Other duties may also be assigned MINIMUM REQUIREMENTS: Education & Experience: Associate degree and three years of relevant experience or combination of education and relevant experience. Undergraduate college degree strongly preferred. Knowledge, Skills and Abilities:
Demonstrated success planning events.
Ability to work both independently and as part of a team.
Ability to establish priorities, manage shifting priorities, and handle numerous time-sensitive projects with multiple deadlines.
Demonstrated creativity, problem solving skills, taking initiative, judgment, and decision-making skills.
Ability to accomplish goals working through formal and informal channels, with diplomacy and tactfulness.
Excellent interpersonal, communication, time management, and customer service skills. Must be well organized and detailed oriented. Comfortable and skilled at handling difficult conversations.
Knowledge of Microsoft Office suite and other online documents, such as Google Docs.
Ability to interact and successfully collaborate with a broad spectrum of contributing groups and customers.
Frequently stand/walk, sit, perform desk-based computer tasks, and use a telephone.
Occasionally kneel/crawl, twist/bend/stoop/squat, grasp lightly/fine manipulation, and grasp forcefully, lift/carry/push/pull objects that weigh 21-40 pounds.
* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job. WORKING CONDITIONS:
May require some travel and working evenings and weekends.
When conducting university business, must comply with the California Vehicle Code and Stanford University driving requirements.
Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide http://adminguide.stanford.edu
Location: Graduate School of Business, California, United States Schedule: Classification Level:
Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.
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Located between San Francisco and San Jose in the heart of Silicon Valley, Stanford University is recognized as one of the world's leading research and teaching institutions. Leland and Jane Stanford founded the University to "promote the public welfare by exercising an influence on behalf of humanity and civilization." Stanford opened its doors in 1891, and more than a century later, it remains dedicated to finding solutions to the great challenges of the day and to preparing students for leadership in a complex world. The University's thriving diverse community is comprised of nearly 7000 undergraduate students, 9000 graduate students, 2000 faculty members, 1900 postdoctoral scholars, and over 11,000 academic and administrative staff in seven schools including several interdisciplinary research centers and institutes. The campus spreads over 8000 contiguous acres and nearly all undergraduates live on campus. Stanford offers bachelor's and master's degrees in addition to doctoral degrees (PhD, MD, DMA and JD) plus a number of professional and continuing education programs and certifications. More at http://facts.stanford.edu and http://www.stanford.edu.