The Administrative Program Coordinator position is an integral part of the Leisure Services Department team and participates in discussions concerning the most effective delivery of parks and recreation services and is responsible for project coordination, special events, planning, budget tracking, monthly reporting and monitoring, new program formulation and implementation, and special projects within the department. Work includes planning, coordinating, and evaluating program activities including the preparation of special events, contracts, advertisements, contract administration, human resources and financial tracking and reports. Employees in this class may supervise subordinates and volunteers engaged in business development and/or public relations activities. Work is performed with independent judgment and initiative within established guidelines. Work is reviewed through conferences, written reports, and observation of results obtained. This position works under the general guidance and direction of the Leisure Services Director and exercises supervision over department administrative and special projects.
Oversees the daily administration of projects assigned by the department director including coordinating special projects, new programs, monthly reporting, and revenue development. May assist the department with department related grant monitoring, reporting and compliance.
Assists with special projects including areas in capital outlay, purchasing, monthly management reports, attendance and revenue tracking, revenue development, contract administration and software/application coordination. Efforts may include surveying elements of the community to determine needs, designing programs to meet needs, developing budgets, projecting revenues and coordinating the activities of volunteers.
Reviews state of accounts and records, and assists in preparing oral, written and statistical reports; provides professional level staff assistance to department head in assigned areas of operation; assists and advises on matters pertaining to programs or projects assigned.
Plans, develops, authorizes, implements, supervises and evaluates programs/projects, activities and services; facilitates inclusion, prepares reports, and analyzes and interprets data.
May perform quality control checks on operating and budget documents to ensure accuracy, creates and modifies PowerPoint presentations for agency communication, creates core budget development support documents.
Constantly works to improve departmental programs to better meet the needs of the City’s residents. Develops operating procedures and policies for department programs, amenities and services. Prepares reports to update management and staff concerning program status.
Collects and maintains statistical information necessary to demonstrate the need for and utilization of City leisure services and programs.
Effective communication with all facets of customers is mandatory. Attends City Commission and other appropriate meetings, making presentations and providing input as needed. Serves as the City’s liaison to volunteer groups such as advisory boards, homeowners associations and school board and outside agencies. Promptly notifies the department director of all significant events of which come to his/her attention.
Performs any and all other tasks necessary for the successful operation of the Leisure Services Department. Assures that assigned areas of responsibility are performed within budget; performs cost control activities; monitors revenues and expenditures in assigned area to assure sound fiscal control; prepares annual budget requests; assures effective and efficient use of budgeted funds, personnel, materials, facilities, and time.
Assists with generating new sources of revenues and fees, including sponsorships, events, enterprise opportunities, volunteerism, bequests, and other alternative and business sources. Meets with department team to determine business development goals and budgets. Initiates and implements special public relations and business development programs. Supervises the research and writing of accurate, meaningful and readable copy for publication.
Attends professional development workshops and conferences to keep abreast of trends and developments in the field of leisure services.
Assists the department director in diverse projects within a variety of divisions. May assist with supporting work for division supervisors.
Bachelor’s degree from an accredited university; in related field including Accounting, Business Administration, Management, Recreation, or Public Administration. Three (3) years of experience within City or County Leisure Services or Parks and Recreation Agency; or progressively responsible administrative experience in providing leisure services in a City or County setting and/or training. Certified Parks and Recreation Professional designation is preferred.
Additional Salary Information: 4-day work week
About City of Wilton Manors
The City of Wilton Manors, located in Broward County, was incorporated in 1947, and was created as a municipality under Chapter 165, Florida Statutes and named the Village of Wilton Manors. The Laws of Florida, 1953, Chapter 29609 established the present municipality, designated it the City of Wilton Manors and enacted its Charter. The City operates under the Commission-City Manager form of government and provides the following services as authorized by its Charter: general government, public safety, public services, transportation, and culture and recreation. The City is a Certified Wildlife Community Habitat.
Date of Incorporation: June 1947
Form of Government: Commission-City Manager
Area:1.96 square miles