Media Relations Coordinator (Public Affairs/Communications Specialist II)
Sonoma State University
April 4, 2018
Rohnert Park, California
Media Relations Coordinator (Public Affairs/Communications Specialist II) Sonoma State University
Job ID: 104567 Location: Sonoma State University (Rohnert Park, CA) Full/Part Time: Full Time Department Name: Athletics
Salary and Benefits The anticipated salary placement for this position depends on qualifications, experience and salary budget, and will not exceed $3,542 a month.
This position is eligible for a broad range of benefits, including medical, dental, vision, life and disability insurances, retirement (CalPERS), tuition waiver, vacation and sick leave. In addition, 14 paid holidays are offered each year; 13 scheduled on specific days and a Personal Holiday that may be taken any time during the year.
A comprehensive benefits summary for this position is available online by clicking the View Benefits Summary link or by request from SSU Human Resources.
Application Deadline This position is open until filled. For full consideration, please submit application, along with cover letter and resume, by 8am on April 17, 2018. Please refer to the Application Process section of this posting for additional details.
Conditions of Employment This is a full time, exempt position, which will lead toward permanent status following the successful completion of a probationary period.
Responsibilities Sonoma State University is committed to achieving excellence through teaching, scholarship, learning and inclusion. In line with the Seawolf Commitment, our values include respect, responsibility, excellence and integrity. We strive to cultivate a community in which a diverse population can learn and work in an atmosphere of civility and respect. We encourage innovation, experimentation and creativity, as well as contributions to equity and inclusion, in the pursuit of excellence for all members of our university community.
Reporting to the Associate Athletic Director for External Operations, with additional lead work direction from the Athletic management team, the Media Relations Coordinator is responsible for all functions involving media relations, in-game event management, maintaining historical records, and NCAA-mandated statistics for all 14 intercollegiate teams. In addition, the Media Relations Coordinator will provide support to the Associate Athletic Director and Director of Athletics for any special project and/or assignment.
The major duties of this position include, but are not limited to, the following: - Represents Sonoma State University as the head SID at CCAA, regional and national meetings and conventions; - Generates game statistics using computer-based programs (The Automated Scorebook, State Crew, etc.); assume duties as official scorer, PA announcer, scoreboard operator, etc. as needed; - Maintains department website (sonomaseawolves.com); - Coordinates media needs before, during, and after events; - Produces weekly sports update newsletters and distribute them electronically to opponents, media, fans, and staff; - Assists in the development of media relations plans for sports information department; - Coordinates press conferences as needed (special event, postgame); - Oversees production of media guides/record books, including research, writing, editing, layout and design; production of game-day programs, scorecards, and inserts; monitor, maintain and update all-time statistical record database; - Regularly writes press releases, including post-game stories, student-athlete signings, awards, new hires, rankings, etc. for assigned sports; maintain photo files of coaches, staff, and student-athletes for use in brochures on the web, and in the media; Pitch feature story ideas to local, regional, and national media; update student-athlete hometown media outlets; - Facilitates interaction with coaches, student-athletes, opposing sports information directors, media, administrators; - Provides reports of weekly and yearly statistics to CCAA and NCAA; - Lead coordinator of award programs, including nominating student athletes for Player of the Week and post-season awards; - Represents Sonoma State University at CoSIDA and national post-season events, as needed; - Serves as play-by-play announcer, as needed, on Seawolf Sports Network; - Maintains database of student athlete biographical information; - Designs brochures and flyers for camps, clinics, and other department fundraisers; serve on committee for Student-Athlete Award Night (The Wolfies); - Provides occasional on-site work direction to student event staff at home contests, which includes event management, and coordination duties to ensure event staff take scheduled meal breaks and record times worked.
Perform other secondary duties as assigned.
Duties take place in an office setting located in PE building at Sonoma State University, with additional duties performed both indoors and outdoors in various locations on and off campus as it relates to coordinating and supporting events and programs. The position also requires frequent night and weekend hours, and will be specified only to meet operational needs. Incumbent will travel (by air, bus, automobiles) to conference, regional, and national post-season events with teams, as well as overnight stays away from campus. As an exempt employee you have some flexibility in your schedule however must be available during the regular campus hours Monday through Friday to meet the operational needs of the campus and department. Your specific start time is determined by your Appropriate Administrator. You must maintain regular and acceptable attendance at such levels as is determined by your Appropriate Administrator.
This position requires, with or without reasonable accommodations, the ability to effectively communicate, frequently sit, move or stand to work in office and/or game facilities, be at a computer for 6-8 hours/day, occasionally reach with hands and arms, climb or balance, stoop and kneel and lift objects of up to 50 lbs in weight.
Qualifications This position requires a bachelor's degree from an accredited institution and at least two years of collegiate athletic media relations experience. In addition, strong written and verbal communication skills with a solid foundation in grammar, spelling, and the composition of various communication vehicles. along with experience providing customer service in a diverse, at times demanding, work environment. This position requires solid computer skills including, but not limited to, advanced proficiency with Microsoft Office (Word, Excel, PowerPoint, and Outlook) and using the internet as a research tool. Experience with Stat Crew scoring software and intermediate skills with desktop publishing software such as lnDesign and Photoshop is required.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily and possess the knowledge, skills, and abilities indicated below.
- Working knowledge of and ability to apply standard marketing principles; - Ability to analyze and select pertinent facts and integrate them into communication vehicles; - Ability to apply appropriate statistical techniques and methods to research and sports information; - Working knowledge of copyright and other applicable laws pertaining to publications and the media; - Strong story development and journalistic writing skills, as well as advanced editorial skills. - Knowledge of interview techniques and the ability to define and deliver media messages; - Working knowledge of marketing and research techniques and methods. Ability to apply market research to identify communication needs and target audiences; - Thorough extensive knowledge of and the ability to apply expertise to support the sports programs sponsored by Sonoma State University; - Ability to perform detailed work with accuracy under time pressures; - Demonstrated familiarity, or the ability to attain intercollegiate athletics culture; - Ability to work and effectively communicate with all levels within the university, and the community in a wide variety of situations, providing outstanding service while working in a professional, fast-paced environment - Thorough knowledge of and ability to use effectively media outlets (Facebook, Twitter, Instagram, SnapChat, YouTube, HootSuite) - Ability to learn, interpret, and apply a wide variety of policies and procedures relating to and impacting the program - Ability to work independently with little or no supervision - Ability to prioritize and perform multiple tasks - Ability to provide lead work direction; - Exceptional interpersonal skills, including strong public speaking, listening and interpretive skills; - Demonstrated ability to establish and maintain effective inclusive working relationships amongst diverse populations including staff, faculty, administration, students, and other internal and external constituents and serve as a liaison for the department to the media, conference and other institutions - Must be able to accept constructive feedback and work cooperatively in group situations. - Must also possess the ability to operationalize sustainability concepts (economy, society, environment) into all aspects of performing job duties.
Qualification Note Evidence of degree(s) or certificate(s) and/or license(s) required at time of hire.
Physical Requirements Requires successful completion of a pre-placement physical exam.
Application Process Click the 'Apply Now' to apply to this position. Materials submitted with your application will not be returned. The ADA Coordinator is available, at 707/664-2664, to assist individuals with disabilities in need of accommodation during the hiring process.
Qualified candidates must submit the following to be considered: 1. Cover Letter and Resume - application system only allows one document to be uploaded, so cover letter and resume must be included in the same MS Word or PDF file (file name should not contain any spaces or special characters) 2. Online Employment Application (complete entire application, resume/cover letter will not substitute for any part of the application)
A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current employees who apply for this position.
Other Information Equal Employment Opportunity: The University is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status.
Mandated Reporting: This position may be considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
About Sonoma State University Sonoma State University, located 48 miles north of San Francisco, is one of the 23 campuses of the California State University. Sonoma State University is a liberal arts institution with an enrollment of approximately 10,000 students and 530 full-time and part-time faculty. Our beautiful campus is located in Rohnert Park, at the foot of the Sonoma hills in the Wine Country.
Sonoma State University is proud to be a smoke-free campus, where smoking and other uses of tobacco products, such as smokeless tobacco, the use of e-cigarettes and similar devices, are prohibited.
Located in California's premier wine country one hour north of San Francisco, Sonoma State is a small campus with big ideas. With a tradition of promoting intellectual and personal growth, leadership opportunities and technological proficiency, SSU offers its students a friendly, safe and informal atmosphere on a beautiful campus setting. Currently, campus housing accommodates students in both apartment and residential suite style facilities. While SSU generally accepts all qualified students who apply from high schools in its service area, 80 percent of the freshmen and 55 percent of the junior transfer students come from outside the North Bay region. With almost half of its student body living on campus, it is one of the most residential campuses within the system.