Responsible for managing the Human Resources (HR), payroll and benefits functions of the school. This position is the primary HR role in the school. The scope includes development and implementation of employment policies and procedures, maintenance of the Employee Handbook, reporting/compliance with various federal, state and local employment laws and regulations, administration of benefit programs, accurate processing of exempt and non-exempt payroll, and other related tasks and functions. Responsibilities include, but are not limited to the following:
ESSENTIAL DUTIES AND RESPONSIBILITIES
Manages and maintains the Human Resources Information System (Paylocity) ensuring that it meets the School’s personnel and information needs. Responds to internal/external inquiries as appropriate.
Maintains confidential personnel records, including compensation agreements, benefit plans enrollments and COBRA implementation, I-9’s, professional development documentation, etc.
Administers employee benefit programs such as life, disability, health, dental and vision insurance, retirement plans, vacation, personal days, sick leave, leave of absences, workers’ compensation, and employee assistance. Leads discussions on plan design, negotiation and renewal. Provides expert information and advice to employees where necessary and appropriate.
Maintains and processes accurate bi-weekly non-exempt and monthly exempt payroll system records, including vacation accruals, personal days and sick leave.
Analyzes wage and salary reports and data to determine competitive compensation plan.
Assists CFO/COO in the annual review, preparation and administration of the School’s compensation program.
Reviews and analyzes the School’s benefits and salary budget.
Prepares and/or coordinates the distribution of employee communication materials in a timely fashion, including new hire paperwork, benefits information, policies and procedures (including Employee Handbook).
Assists with new hire orientation, including arranging for telephone extension, email and network access, distributing keys and ID badges, acquiring business cards and parking permits, and general introductions.
Develops and implements procedures for regulatory reporting and compliance with labor laws, including hiring/termination procedures, fingerprinting, TB results, harassment training, filing EEO-1 annually, etc.
Serves as the primary liaison with HR related consultants and vendors.
Investigates accidents and prepares reports for insurance carrier.
Maintains the school’s Employee Handbook of policies and procedures, updating as necessary.
Maintains Human Resources bulletin boards.
Maintains forms and procedures to manage employee professional development, including travel and entertainment policies and professional development grant management.
Prepares employee separation notices and related documentation, and conducts exit interviews to determine reasons behind separations.
Collaborates with CFO/COO on employee relations issues.
Consults with legal counsel as appropriate, or as directed by the CFO/COO, on personnel matters.
REQUIRED EDUCATIONAL BACKGROUND and/or EXPERIENCE
Bachelor’s degree in Human Resources or related field. Related graduate degree a plus.
7-10 years of verifiable job experience in Human Resource roles requiring similar knowledge, skills and abilities.
Knowledge of HR systems and databases. Experience with Paylocity preferred.
Proficient with Excel and Word.
Competence to build and effectively manage interpersonal relationships at all levels of the institution.
In-depth knowledge of labor law and HR best practices.
Professional certification from the HR Certification Institute or SHRM preferred.
NECESSARY SKILLS and ABILITIES
Quality, accuracy and timeliness: demonstrates accuracy and thoroughness, meets deadlines and due dates, monitors work to ensure quality.
Problem solving: identifies and resolves problems in a timely manner by skillfully gathering and analyzing information.
Interpersonal skills: maintains confidentiality, open to others’ ideas, willingness to try new approaches.
Oral and written communications: speaks and writes clearly and persuasively, listens and responds constructively, edits written reports for spelling and grammar, presents numerical data clearly and effectively.
Organizational skills: prioritizes and plans work activities, develops realistic action plans, uses time efficiently.
Computer skills: has proficiency with Microsoft Office and human resources information systems.
CRITICAL BEHAVIORAL COMPETENCIES
Teamwork/Cooperation: Openly shares information, knowledge, and expertise with co-workers; cooperates with other employees to achieve objectives; appropriately gives and is open to feedback from co-workers; puts accomplishing organizational interests above individual interests; and actively works to remove barriers to team effectiveness.
Flexibility/Adaptability: Demonstrates flexibility to change as circumstances require and adaptability in attitudes and behavior to work effectively with different people and situations.
Dependability/Attendance: Is available for work on a consistent and timely basis with infrequent unplanned absences; completes work in a timely manner; meets commitments to others with minimal oversight; is conscientious, thorough, accurate, and reliable when performing and completing job tasks.
Taking Responsibility: Follows through on commitments, only making promises that can be kept, and accepting responsibility for actions, results, and mistakes.
Making Effective Decisions: Gathers information on issues impartially considering all sides, and makes logical, clear decisions that are within time and resource constraints.
PHYSICAL AND MENTAL REQUIREMENTS This job requires a person to:
Stand, walk, climb stairs (or use an elevator), and/or sit indoors most of the time as well as outside some of the time.
Use hands and fingers in a manner that requires manual dexterity to get the job done. Often requires the use of hands and arms to reach for objects.
Communicate to others orally (ability to speak and hear) and in writing.
Occasionally, lift weight or exert force up to 20 pounds.
See things at close range and at a distance, and the ability to quickly adjust focus.
The environmental conditions typical to an academic setting with offices and classrooms located in multiple locations within the same general proximate area.
Varying levels of activity, i.e., others walking and talking individually and in groups in the immediate area.
Occasionally subjected to extremes of noise and temperature.
About San Francisco University High School
San Francisco University High School, a college preparatory secondary school, offers an intellectually stimulating, personally enriching, and academically challenging program in the liberal arts and sciences to an able and diverse student body. Standards of excellence guide all aspects of our program and the people engaged in it. We seek to instill in each student the skills and attitudes of the lifelong learner and the responsible, engaged, and productive citizen.