Administrative Assistant to the President of the American Institute for Contemporary German Stu
Johns Hopkins University
March 15, 2018
Washington, DC, D.C.
The American Institute for Contemporary German Studies (AICGS) is a research policy center in Washington, D.C. affiliated with Johns Hopkins University. AICGS is dedicated to better understanding the challenges and choices facing Germany and the United States in a broader global arena. https://www.aicgs.org/about-aicgs/
Assume primary responsibility for administering President’s correspondence and other documents of general purpose;
Translate articles, letters, documents from English to German and vice-versa
Schedule and seek appointments, arrange travel, and prioritize all correspondence
Ensure appropriate follow-up to donations, grants, etc., and coordinate thank-you responsibilities with the Development Program staff
Assist in compiling and preparing information for board and committee meetings
Take minutes during Trustee and Executive Committee meetings
Update all Trustee lists
Submit travel expenditures, reimbursement requests and charge receipts for President and President Emeritus
Act as custodian for Petty Cash and submit regular Petty Cash Accountings
Create monthly usage accounting
Assist President, Director, Finance, Operations, and Development and Development Associate with all aspects of fundraising for AICGS
Assist with coordinating logistical details of annual Global Leadership Award Dinner (GLAD) to include coordinating design for event and marketing materials; coordinating publicity efforts on behalf of GLAD; assisting with cash flow projections, creating GLAD website, determining procedures for disseminating invitations; update website as prospects are won; email supporters about logos and ads; assist with on-site event coordination, to include selecting menus, décor, entertainment, music, design; oversee general correspondence, filing, records and data entry; conduct event follow-up
Assist in coordinating other AICGS fundraising events and/or programs
Enter and maintain prospect information related to development campaigns into Neon, and become familiar with generating prospect reports
Conduct research on potential individual donors and corporations
Conduct research on potential corporate, foundation, or individual donors
Assist in organization of Public Affairs events and projects
Minimum Qualifications: High School Diploma/GED required. Three years related experience required. Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.
JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
Classified title: Administrative Coordinator
Starting Salary Range ($s): $16.91 - $23.25 per hour
Employee group (Full time/Part-time/Limited/Casual): Full Time
Schedule (hours/days): 37.5 hours/week Mon - Fri
Employee subgroup (FLSA Status): Non-exempt
Department name: AICGS
Personnel area (School): Academic and Business Centers
Location: Washington, DC
The successful candidate(s) for this position will be subject to a pre-employment background check.
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