to provide day-to-day and long-term oversight and management for the Ph.D. Program in Law and Economics that spans across departmental and school disciplines and work closely with the Graduate School and the Law School to administer program requirements. Major areas of responsibility include: planning and coordinating program requirements; assisting with Ph.D. program implementation; personnel management; student recruitment; website design and maintenance. Ideal candidate must understand the structure of universities and graduate education; possess excellent oral and written communication skills, the ability to work effectively with students, faculty, and staff, and proven administrative abilities. The administrative program manager is a highly skilled administrative professional who provides a wide range of support services to the Ph.D. program and the program directors. The job of the administrative program manager is to take on most of the administrative duties, leaving the program directors to focus on other matters. The administrative program manager's role is to keep the Ph.D. program running smoothly with minimal guidance and supervision.
The Ph.D. Program in Law and Economics, housed at the Law School, combines analytical training in economic theory and methodology with the study of law, allowing students to earn both a Ph.D. in Law and Economics and a J.D. typically within six years. The program also admits J.D. graduates who want to earn only the Ph.D. in Law and Economics. The program manager reports to the two faculty co-directors and the Director of Graduate Studies. Four core faculty members in the Law School and three economics faculty teach program courses. The department has one postdoctoral scholar in addition to the program manager. The program offers eleven law and economic courses (usually seven taught in a given year). There are currently nine students-in-residence over the six-year program.
About Vanderbilt University:
Vanderbilt is a renowned private institution founded in 1873 located a little more than a mile from downtown Nashville, TN. The university's students, faculty, staff and visitors frequently cite Nashville as one of the perks of Vanderbilt. VU is a place where your expertise will be valued, your knowledge expanded and your abilities challenged. It is a place where your diversity is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt was recently ranked #1 in the Princeton Review among 382 top colleges and universities for ‘happiest students’ - as well as #2 for ‘best quality of life’ and ‘great financial aid,’ #5 for ‘best run colleges’ and ‘beautiful campus,’ and #6 for both being in a ‘college city that students love’ and having ‘great campus/city relations.’
Duties, Responsibilities, and Expected Outcomes:
Ph.D. Program management:
Confer with and assist the co-directors, the Director of Graduate Studies, and Law School and University Registrars to plan individualized courses of study for each student; includes mapping courses of study and tracking coursework and other requirements to ensure that program students meet requirements for both degrees (J.D. and Ph.D.).
Coordinate development, design, and maintenance of program materials to include the program website, faculty professional websites, student professional websites, recruitment brochures, recruitment letters, and photography sessions,
Coordinate, prepare, and update program curriculum in consultation with co-directors; communicate program curriculum to Law School and University Registrars.
Manage educational activities with staff of other departments and schools (coordinate course offerings, schedule comprehensive exams, coordinate sending students to the economics department's math camp, etc.).
Respond to requests for information about admission and program requirements.
Perform ‘first screening’ of student applications and prepare materials for committee review of student applicants who meet minimum requirements for consideration.
Work with J.D. admissions staff to identify applicants to J.D. program who may be suitable for joint-degree program.
Maintain program admissions files in Slate; coordinate with the Law School and Graduate School admissions offices. Submit Recommendation for Action forms and admit or reject students in Slate.
Draft fellowship nomination letters for admitted students.
Coordinate prospective or admitted student visits and interviews, including related social events.
Maintain appropriate documentation for program and for student records.
Prepare and submit all documentation for students' Ph.D. candidacy and dissertation phases; coordinate Ph.D. committee meetings, exams, and defenses.
Oversee logistics related to the seminar series or oversee these tasks if delegated to program assistant.
Oversee all logistics related to conferences or oversee these tasks if delegated to program assistant.
Approve and oversee academic-related student travel.
Prepare, coordinate, and handle confidential and sensitive information related to student activities such as grades, recommendations, exams, honor violations.
Serve as point person for students with personal or academic problems.
Draft reports for program-related activities.
Coordinate program social events such as the Annual Fall Social, Annual Spring Social, etc.
Draft any program-related communication or documents as requested by the co-directors or the Director of Graduate Studies.
Draft and finalize program annual report that is submitted to Provost and law school deans.
Develop annual program budgets and related budget models.
Oversee financial administration for program budgets using multiple financial systems at Vanderbilt.
Process program and grant expenditures in accordance with guidelines.
Monitor revenues and expenditures for program budgets.
Maintain Vanderbilt OneCard and expense purchases in Concur in accordance to Vanderbilt policy.
Process student stipend requests.
Process student Graduate Award Forms (GAFs).
Coordinate with Law School Administrative Services and Vanderbilt Arts & Sciences to ensure student tuition transfers are initiated.
Approve or seek approval for and oversee purchasing of data and other academic materials.
Assist in hiring and monitoring student RAs and assist in hiring for the program assistant position when vacant.
Coordinate student job placement and approve timesheets for student RAs.
Approve timesheet for the program assistant.
Coordinate arrangements and provide orientation for semester or year-long visiting faculty or post-docs.
Coordinate faculty recruitment to include preparation of job ads and postings; coordinate job candidate travel visits including purchasing and initiating reimbursement requests; initial screening of job applicants, record keeping and correspondence with job applicants.
Gather and assemble faculty candidate documents and prepare candidate appointment files for distribution to faculty for review and approval in accordance with Law School and University faculty bylaws.
Serve as liaison between faculty candidates and hiring committees. Answer inquiries without further consultation, resolve routine matters on chairperson's behalf, and respond to minor complaints or problems.
Coordinate grant application process with Vanderbilt's Office of Contract and Research Administration.
Prepare, file, and update grant applications and proposals through Vanderbilt's Sponsored Programs Administration utilizing their online COEUS system.
Other administrative projects:
Serve as assistant to faculty or administrators for University, Law School, and external committees or professional associations/organizations.
Compile data, conduct research, and summarize findings according to general instruction.
Compose/draft correspondence for faculty/program co-director's signature. Send correspondence under own signature.
Serve as liaison to the University public information officer, as well as external media and public relations personnel regarding recent research publications and findings. Handle and categorize media inquiries, respond to requests for appearances or interviews, and respond independently to requests for additional information. Research and post faculty media mentions.
Draft press releases related to faculty research; includes understanding the content of academic research.
Review, proof, and copyedit press releases and web copy.
Serve as back-up to the Managing Editor for the Journal of Risk and Uncertainty in case of extended absence. Serve as back-up to Faculty and Program Assistant during any period of absence.
Serve as agent with Bureau of Labor Statistics for confidential Census of Fatal Occupation Injuries data.
Assist students in preparing or individually prepare requisitions for confidential data.
Serve as point person for the program assistant.
Education: Minimum Requirement: Bachelor's Degree
Experience: 48 months or substantial experience in a higher education environment
Autonomous – Self-managing; self-motivated. Manages time, activities and outcomes well so that progress stays on track.
Is clear with the deliverables and outcomes needed, keeps others in the unit abreast of the progress and status of various initiatives
Makes decisions, even in the face of incomplete information, rather than avoid making decisions.
Hard-Working – Is industrious as well as efficient (busy isn't the same as productive). Can juggle multiple competing priorities simultaneously without becoming overwhelmed.
Shares – Shares information. Communicates proactively. Asks for advice, and considers it thoughtfully.
Integrity – Holds oneself accountable; takes responsibility for failures as well as successes.
Internal Number: 1800392
About Vanderbilt University
Vanderbilt University is a center for scholarly research, informed and creative teaching, and service to the community and society at large. Vanderbilt will uphold the highest standards and be a leader in the quest for new knowledge through scholarship, the dissemination of knowledge through teaching and outreach, and the creative experimentation of ideas and concepts. In pursuit of these goals, Vanderbilt values most highly intellectual freedom that supports open inquiry, equality, compassion, and excellence in all endeavors.