Special Assistant to the Chancellor (Executive Director)
Pima Community College District
March 9, 2018
Full Time - Experienced
College / University
4 Year Degree
Special Assistant to the Chancellor (Executive Director)
Posting Number: 18S3H11302 Position Type: Administrator Department: District Office - Chancellor
Salary:Commensurate with experience
Salary Breakdown: Annually Job List: External Close Date: Open Until Filled: Yes
Position Summary Pima Community College is committed to diversity, equity, inclusion and social justice. The College values and celebrates our talented, diverse workforce and seeks to attract, hire and support employees who consistently and actively embrace diversity, equity and inclusion. We are intentional about social justice, specifically, the active engagement toward equity and inclusion that addresses issues of institutional, structural, and environmental inequity, power and privilege. See our Diversity website for additional information about our commitment.
Reporting to the Chancellor of Pima Community College, the Special Assistant to the Chancellor is responsible for providing high-level support to the Chancellor, which includes overseeing complex and sensitive special projects that have College-wide impact, accompanying the Chancellor to meetings and events, and representing the College on behalf of the Chancellor. This position is responsible for conducting research, authoring speeches and presentations, and preparing materials to brief the Chancellor prior to meetings and events with internal and external constituents and stakeholders.
The Special Assistant to the Chancellor may serve as the Chancellor's , liaison to the business, professional, community and governmental groups, College's executive leadership team, administrators, staff, faculty, students and the Governing Board as directed by the Chancellor.
This position will also be responsible for identifying critical issues confronting the College and provides consultation to the Chancellor.
A flexible work schedule outside of normal business hours will be required for this position. Travel will be required.
Job Announcement will remain open until filled. The first review of applications will be April 6, 2018. Please Note: Applications received after the committee review process is completed may not be reviewed. It is recommended interested applicants submit their materials by the established first review deadline.
Duties and Responsibilities • Serve as the liaison to the community, governmental groups, College offices, faculty, staff and students on behalf of the Chancellor • Oversight to ensure ongoing engagement between the Chancellor and local, state, and national legislators, lobbyists, and other governmental representatives • Facilitate the ability of the Chancellor to manage executive functions by advising the Chancellor regarding key constituencies; provide research, context, and background information on issues and people • Oversee and coordinate special projects and initiatives assigned by the Chancellor • Author and prepare speeches, presentations, materials and other communication on behalf of the Chancellor for meetings and/or events; review correspondence; use of social media tools including, but not limited to, Twitter, Facebook, Instagram, etc. • Respond to inquiries from internal and external constituencies and refer inquiries or concerns to the appropriate office or person; resolve problems • Contribute to the overall success of the Office of the Chancellor by performing fact-finding and troubleshooting activities in areas of special interest to the • Chancellor and serve as the Chancellor's ambassador to internal and external constituents, as directed • Serve as a key member of the Chancellor's executive staff and is responsible for the central coordination of activities, including, but not limited to, planning and operations, and ensure timely flow of information to and from the Office of the Chancellor • Work closely with Governing Board, at the direction of the Chancellor, to handle Board priorities, policies, procedures, and other obligations • Perform other duties as assigned by the Chancellor
Job Requirements • Bachelor's degree in Public Affairs, Business, Education, or other field related to area of assignment and • Five (5) years of progressive public affairs, business or management experience including oversight and management of complex, sensitive projects with College-wide impact and • Experience providing top-level operational management; analysis, and policy development in a highly complex enterprise
Preferred • Experience in a university or multi-campus/multi-site community college system The ideal candidate will have the following knowledge, skills, and abilities: • Demonstrated knowledge in principles and methods of qualitative and quantitative research • Demonstrated strategic planning skills • Coordination of multiple administrative details and routine day-to-day issues independently • Effective presentation and public speaking skills to convey complex information to a diverse audience • Communicate and influence change across diverse audiences • Exercising political acumen, tact and diplomacy; exercising confidentiality • Effective ability to work under pressure with multiple deadlines and changing priorities • Develop project/program analysis and review; project management • Demonstrated ability to manage multiple, complex projects in a timely fashion with accurate results • Analytical and strategic approach to research problems and identify solutions • Research methods; compile and analyze data; researching industry trends, solutions and best practices; author, prepare, edit reports • Exceptional organizational skills • Strong attention to detail • Leadership, managerial, supervisor principles • Possess excellent oral and written communication and interpersonal skills as applied to interaction with internal and external constituencies to sufficiently • exchange or convey information • Reading, analyzing, evaluating, interpreting and summarizing written materials and statistical data • Providing quality, exceptional customer service
Benefits Please refer to the College Employees Personnel Policy Statement, under the section Benefits at: pima.edu/administrative-services/human-resources/personnel-policy-statements/common-policy.html
Directions for Applying and Other Important Information In order to apply for a position, applicants must submit an application and include the required documents listed for the position. See below for information about documents: Resume should be up-to-date and account for and describe all gaps in employment Letter of interest or cover letter should not exceed two pages, and should describe your knowledge, skills, abilities, and experience related to the duties and responsibilities of the position, as well as the strengths you would bring to the assignment. Cover letters/letters of interest are not required to be addressed to a specific person or persons. If you have any questions regarding the application process, please call Human Resources at (520) 206-4624 or email@example.com. Human Resources hours are normally Monday through Friday, 8:00 am to 5:00 pm.