Provides direct support to the Director of Exhibition Project Management in the monitoring and administration of the museum’s exhibition program. Manages and tracks several exhibitions concurrently, including domestic and international, single and multi-venue exhibitions as assigned. Manages and provides oversight on exhibition related project management tools used to schedule, organize, and track an exhibition’s progress to insure the completion of work at major milestones. Advises curators, exhibition managers, and support departments on current museum protocols and procedures and departmental requirements for exhibitions and other exhibition-related matters.
Manages and tracks several exhibitions concurrently as assigned
Act as the primary liaison between the Department of Project Management and internal stakeholders involved in producing exhibitions, including but not limited to: Director’s office, Curatorial departments, Auxiliary Services, Communications, Conservation, Design, Development, Digital Experience, Facilities, Imaging, Learning and Public Engagement, Marketing, Membership, Museum Finance, Museum Registration, Public Affairs, Publishing, and Security.
Independently works to proactively identify challenges within project execution and provides creative options to reach agreed-upon solutions.
Assists in the planning and negotiation efforts with external museum and lending partners including, but not limited to: term sheets, artist and exhibition contracts.
Works closely with Museum Finance for the building, oversight, and approval of exhibition budgets and expenses.
Maintains, updates, and posts monthly the Exhibition Planning Schedule; creates CITI records for all new exhibitions and rotations.
Initiates, organizes, and conducts meetings and develops agendas, records meeting notes, and distributes meeting results.
Supports the implementation of software tools to aid in exhibition project management and execution.
Assists in developing a new protocol for the project management of exhibitions at the Art Institute of Chicago.
Works with the Department of Analytics and Strategy to develop new data-driven approaches for measuring deliverables and communicating progress.
Performs other duties specific to exhibition projects as assigned.
Minimum 5 years museum exhibition experience.
Knowledge of all basic component aspects involved in developing and organizing loan exhibitions is preferable.
Understanding of international and national museums.
Familiarity with loan agreement forms, condition of loan forms, and artist and exhibition contracts.
Knowledge of project management software.
Superior communication, writing, and organizational skills.
The Art Institute of Chicago is an equal opportunity, equal access employer fully committed to achieving a diverse and inclusive workplace.
About Art Institute of Chicago
The Art Institute of Chicago is a world-renowned art museum housing one of the largest permanent collections in the United States. It is encyclopedic in nature with strong holdings across all media, all traditions and all ages. The Art Institute is particularly recognized for its extraordinary Impressionist, Modern, Contemporary and American collections, among other aspects of its holdings. In addition to housing its permanent collection, it typically stages 35-40 special exhibitions a year. In 2014, it was named by TripAdvisor travelers as the number one museum in the world, a remarkable recognition that speaks not only to the quality of the collection but to the entirety of the visitor experience.
The Art Institute welcomes between 1,400,000 and 1,800,000 visitors a year and has a membership of 100,000. The museum has an annual operating budget of approximately $110 million.
Founded in 1879, the Art Institute grew with the success of Chicago and quickly attained world class stature given the strength of its collection. The Art Institute has expanded several times in its history, most recently and notably with the opening in 2009 of the 264,000 square foot Modern Wing ...designed by internationally acclaimed architect Renzo Piano. The addition has been critically important to the museum as it not only provided much needed gallery space, but also allowed the Art Institute to reorganize its galleries to present the collection in a more logical and accessible fashion. The new addition also includes one of the largest education facilities at any museum and this center has allowed the Art Institute to expand its already impressive array of offerings.