Washington University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, genetic information, disability, or protected veteran status.
This position is full-time and works approximately 40 hours per week.
Department Name/Job Location:
This position is in the Institute of Clinical & Translational Research. This position is for the Medical School Campus.
Manage pre award activities, perform post award activities, and provide research administration oversight including personnel, payroll, budgeting, and operations management for large and complex divisions/units.
PRIMARY DUTIES AND RESPONSIBILITIES:
Oversees the department’s research administration. Identifies areas needing improvement and suggests solutions providing procedures for senior leadership to approve/implement.
Prepares, monitors, analyzes, manages, and reports research division budgets.
Supervises and trains others in the submission of grant and contract proposals.
May oversee the submission and post award activities of clinical trial studies.
Supervises payroll function, identifies and assigns payroll to appropriate sources, designs and implements tracking system to monitor activity.
Supervises the purchasing function, ensuring maximum utilization of funds.
Prepares and manages annual salary planning process.
Responsible for communicating and administering all policies and procedures to faculty and staff.
Monitors compliance of faculty and staff with internal and external policies and procedures in the appropriate conduct of research.
Maintains personnel records; directly oversees scheduling of employees, evaluation process and personnel problems (i.e. counseling measures and discharge of personnel).
Reviews and screens job applications and applicants; conduct interviews, hire and/or make recommendations for hiring new personnel.
Periodically reviews all non-academic appointments to ensure that appropriate job descriptions, titles and salaries are continuously maintained.
Recommends and participates in development and implementation of decisions, policies & procedures; identify and implement best practices and innovations.
Implements and maintains procedures to ensure efficient work flow; responsible for the proper training of staff.
Maintains professional public relations and efficiently handle complaints.
Serves as liaison in matters relating to research activities between the Department, School of Medicine, University, outside agencies and collaborative institutions.
Completes special projects as directed by senior leadership.
Organizes and attends meetings and conferences and participate in various Departmental and University committees.
Maintains confidential files.
Equivalent of Bachelor’s degree with 7 years of experience in accounting or related field plus a minimum of 3 years of experience in grants administration or 11 years of combined education and related experience.
Master’s Degree preferred.
Supervisory experience highly preferred.
Ability to take action in solving problems while exhibiting independent judgment in decision making processes and a realistic understanding of issues.
Ability to organize or schedule people or tasks, to develop realistic plans while being sensitive to the needs of different constituencies, time constraints and resource availability.
Ability to communicate verbally and in writing clearly and effectively, presenting ideas, documenting activities, reading and interpreting written information such as federal, state and internal guidelines and requirements.
Demonstrated influence and persuasive skills.
Working knowledge of computers, spreadsheets, word processing, organizational, verbal, written and interpersonal skills.
Demonstrated analytic skills.
Knowledge of AIS, HRMS, RAPS, FOCUS, Adobe Acrobat, Microsoft Office, PC, PDS, SUBS, agency guidelines, etc.
The hiring range for this position is $68,577 - $89,190 annually.
-Retirement Savings Plan -22 vacation days -8 Paid Holidays -Sick Time -Tuition benefits for employee, spouse and dependent children -Free Metro Link/ Bus pass -Free Life Insurance -Health, Dental, Vision -Health Savings Accounts (HSA) -Long Term Disability Insurance -Flex Spending Plan -Other Benefits
Med School HR website (medschoolhr.wustl.edu)
Internal Applicant Instruction:
This position is grade G14.
Please attach a copy of your most current signed performance evaluation (completed within the last 18 months) to your online account. If you have not received a performance evaluation, you may provide two current signed letters of recommendation (written within the last 18 months), preferably to include one letter from either a current or recent former supervisor. To attach these documents, go to: My Career Tools, Add Attachment, Attachment Type – Performance Reviews or Letters of Recommendation.
Washington University in St. Louis, a medium-sized, independent university, is dedicated to challenging its faculty and students alike to seek new knowledge and greater understanding of an ever-changing, multicultural world. The University offers more than 90 programs and almost 1,500 courses leading to bachelor's, master's and doctoral degrees in a broad spectrum of traditional and interdisciplinary fields, with additional opportunities for minor concentrations and individualized programs. The faculty is composed of scholars, scientists, artists and members of the learned professions. They serve society by teaching; by adding to the store of human art, creativity, understanding, and wisdom; and by providing direct services, such as health care.