UCSD Layoff from Career Appointment: Apply by 02/28/18 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor. Eligible Disability Counseling and Consulting services (DCC) or Special Selection clients should contact their Vocational Rehabilitation Counselor for assistance.
This position is open until filled.
The Mechanical and Aerospace Engineering Department is seeking a manager of Academic Personnel and Human Resources under the general supervision of the Management Services Officer (MSO). Independently responsible for management of departmental academic affairs including appointments, reviews and personnel actions, leaves, visas, salary administration, benefits, separations, grievances, layoffs, recruitment, etc.
Serve as principal advisor to the Chair on academic affairs issues. MAE's academic personnel program includes approximately 120 academics including ladder-rank, emeriti and research faculty, adjuncts, lecturers, research scientists, postdoctoral and visiting scholars. Manage all aspects of human resources, employee relations and payroll services for a growing, dynamic department comprised of approximately 40 career, research, instructional and administrative staff, and approximately 300 graduate and undergraduate student employees. Oversee and direct the work of Human Resources Specialist.
Serve as principal consultant to the MSO on human resources issues. Oversee departmental payroll (~$8M annually). Supervise 2.0 career FTE. Exercise leadership and discretionary authority to negotiate and/or solve AP/HR concerns; use a high degree of independence, ingenuity and analytical skills to resolve complex, unusual and non-routine problems or issues. Formulate internal policy and procedures and make recommendations to the department Chair and MSO for full scope of organizational development, academic personnel and human resources administration, internal communications and policy research and enforcement.
Assist with fiscal administration of temporary academic funds; analyze curriculum needs and recruit/hire temporary instructional staff. Research, analyze, develop and implement policies, methodologies and enhanced processes necessary for the smooth operation of the academic and staff personnel functions in the department. Independently complete special projects relative to these areas. Generate reports regarding statistical data and activities in each area. Actively participate and contribute to short-term operation and long-range goals. Act as Assistant MSO in the areas of academic and staff personnel; in the absence of the MSO, has delegated authority in these areas.
Please submit a cover letter for a complete application.
Extensive knowledge of university, campus and department policies, procedures and regulations concerning all areas of academic personnel and fiscal administration policies with the ability to appropriately interpret and implement those policies.
Extensive knowledge of campus and department policies, procedures and regulations concerning all areas of academic personnel (recruitment, professional reviews, compensation, payroll, Summer Session, Unit 18 MOU, leaves, benefits, affirmative action, visas, discipline and conflict resolution, and fiscal administration policies) with the ability to appropriately interpret and implement those policies.
Demonstrated skills, knowledge and experience in Human Resources practices. Extensive knowledge of a full range of University payroll policies, operating systems, and compensation.
Proven knowledge, skills and experience in personnel practices, counseling, recruitment, affirmative action, staffing, performance management and conflict resolution, classification, compensation, employee benefits, labor relations, corrective action and disciplinary methods, labor agreements, and the ability to interpret and administer bargaining agreements and University policies.
Strong analytical, organizational, problem solving, negotiation and decision making skills; expertise to clarify and resolve situations and recommend action for attainable goals. Ability to formulate logical and objective conclusions from data and observations.
Skill and knowledge to effectively supervise staff including analyzing work flow, delegating and reassigning tasks, monitoring production and quality of work, setting performance standards, assessing individual capabilities and workloads, and conducting performance evaluations and corrective actions.
Strong effective, high level written communication skills to formulate and present written material
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