Advertised Summary Job Description: Reporting to the Director of Budget and Administration, the Administrative Coordinator is responsible for assisting with the daily operations and administrative aspects of the Office of the EVP for Government & Community Affairs (GCA). The Administrative Coordinator will provide exceptional customer service on behalf of the Office and Columbia University and assist in maintaining an office environment that is sensitive and responsive to the needs of the University's internal and external communities. Responsibilities: -Provides primary front desk coverage, answering multiple phone lines--relaying messages and routing accordingly; discerns the nature and purpose of visits and telephone calls with professionalism and the highest level of customer service. -Coordinates office schedules and internal meetings and performs operational or administrative duties as required. -Manages calendars for the Director of Budget and Administration; Associate Vice President for Strategic Policy and Program Implementation, and Associate Vice President for Government Relations. -Provides coordination and support to all GCA project teams; will act as the Team Leader for assigned projects. -Creates and updates documents using Microsoft Word, PowerPoint and Excel. -Collects and distributes office mail; orders supplies/stock and maintains inventory; meets and greets guests; supplies refreshments as needed. -Initiates maintenance/repair service calls for office equipment: computers and telephones as well as office copier/fax/printer. -Provides support, as needed, to other AVPs in the absence of their assistants. -Assists with special projects as needed.
General Minimum Qualifications: Bachelor degree or equivalent.
Additional Specific Minimum Qualifications: Computer proficiency required, including Microsoft Power Point, Excel, Word and Internet Skills. Must be well organized with excellent problem solving skills; a quick learner; calm under pressure; public interaction and interpersonal skills; be detailed oriented, adept at handling multiple demands at once and trustworthy on confidential matters.
As a member of the National Collegiate Athletic Association (NCAA) and the Council of Ivy Group Presidents (Ivy League), it is imperative that members of the Columbia University community, in all matters related to the intercollegiate athletics program, exhibit the highest professional standards and ethical behavior with regard to adherence to NCAA, Conference, University, and Department of Intercollegiate Athletics and Physical Education rules and regulations.
Columbia University is an Equal Opportunity/Affirmative Action employer.
Internal Number: 126_167583
About Columbia University
Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.