Job Posting : Feb 9, 2018, 6:03:56 PM Closing Date : Feb 24, 2018, 5:59:00 AM Full-time A.M. P.M.
Collective Bargaining Unit: RWDSU Local 200 Admin Assistants BHSRWDSU Local 200 Admin Assistants BHS Posting Salary: $18.849 - HOURLY
Organization: Health and Hospital Systems
SHIFT: 7AM-3PM &9AM-5PM SHIFTS AVAILABLE
A confidential and critical position, which under general supervision performs a variety of specialized, complex activities in the coordination of Human Resources services in the areas of recruiting or operations. Strong emphasis on proactive problem resolution and departmental communications.
Plan, coordinate, and participate in HR related programs and activities.
Investigate, document, and resolve HR problems and issues.
Serve as a primary contact for routine HR-related inquiries from management and staff. Research and respond to issues. Escalate more complex inquiries to the appropriate resource.
Coordinate the recording and maintenance of HR and Payroll data, and the generation and distribution of related reports and information (HR metrics, data requests, etc.).
Conduct preliminary analyses of data, setting forth progress and adverse trends. Provide input into any recommendations or conclusions.
Prepares weekly and/or monthly HR metrics reports, including but not limited to HR transactions; tracking of leaves; data regarding non-CCHHS staff such as contractor/consultant staffing, volunteer staffing, etc.; recruiting and staffing metrics and other reports when and as needed.
Review all personnel forms for completeness and accuracy.
Assist in the preparation and distribution of internal communication.
Maintain liaison with Payroll and others across CCHHS as necessary to obtain and provide information.
Assists with greeting all customers - internal and external - in a courteous and professional manner. Directs all customers to the sign-in sheet to indicate purpose of visit and the person they wish to see and directs customers to proper area within the HR Department. Answers inquiries and distributes requested documents as needed.
Performs data entry; employee set up and maintenance in the Time and Attendance System.
Manages the Hospital Identification System including but not limited to creating Hospital Identification Cards for all individuals authorized to be on the Stroger campus such as employees, volunteers, contractors, students and residents; assures that the proper building access is given to authorized individuals; maintains supplies for ID processing which includes ordering and tracking of cards, ribbons, holders, etc.; assures the equipment is properly maintained; generates reports when and as needed.
Works on special projects when and as assigned by management.
Serves as backup to Front Desk Receptionist as needed for breaks, lunch and time off.
Performs other related duties as assigned.
High School Diploma or G.E.D. certificate and two (2) years of full time work experience in a Human Resources Department in an administrative or clerical role OR
raduation from an accredited college or university with a Associates's Degree or higher with one (1) year of full-time work experience in a Human Resources Department in an administrative or clerical role.
Must be proficient in Microsoft Office with a high concentration in Excel spreadsheets. (May be required to test to determine proficiency)
Must be able to type 30 words per minute. (A typing test may be administered)
This position requires traveling to work assignments for which the employee must provide his or her own adequate means of transportation.
MUST MEET ALL REQUIRED QUALIFICATIONS AT TIME OF APPLICATION FILING.
Previous work experience in a major hospital, medical center, university, government agency or corporation with more than 1,000 employees working at the same site.
Previous work experience in a fast-paced environment with a high volume of work.
KNOWLEDGE, SKILLS AND ABILITIES
Sensitivity and respect in serving culturally diverse applicants, employees.
Ability to work in a rapidly changing healthcare environment.
Strong interpersonal skills necessary in dealing with the public, internal customers and personnel issues.
Excellent written and verbal communication skills to work with all levels of individuals internally and externally.
Excellent analytical and organizational skills, problem solving skills, critical thinking skills, dependability, flexibility and the ability to handle multiple projects in a fast-paced environment with multiple, changing and competing priorities under stressful situations and deadlines.
Strong organizational skills, with the ability to organize, and track a high volume of paperwork and projects and in a fast-paced environment.
Attention to detail for employee information, documentation, and communication of information to all customers.
Strong project management skills.
Ability to work independently and collaboratively with minimal supervision.
Enthusiastic and self-motivated.
Excellent administrative, organizational, and time management skills.
Must be dependable, flexible and work as a team member.
Must be able to travel to and from and at or out of any of the Cook County Health &Hospitals System facilities, including the Cook County Bureau of Human Resources in a timely manner
When applying for employment with the Cook County Health & Hospital System, preference is given to honorably discharged Veterans who have served in the Armed Forces of the United States for not less than 6 months of continuous service
To Take advantage of the preference a Veteran must:
Meet minimum qualifications for the position
Identify self as a Veteran on the employment application by answering "Yes" to the question, "Are you a Military Veteran?"
Attach a copy of their DD 214, DD 215, or NGB 22 (Notice of Separation) at time of application filing. Please note: If you have multiple DD 214's, DD 215's, or NGB 22's , please submit the one with the latest date. Coast Guard must submit a certified copy of the military separation from either the Department or Transportation (Before 9/11) or the Department of Homeland Security (After 9/11). Discharge papers must list an Honorable Discharge Status. Discharge papers not listing an Honorable Discharge Status are not acceptable
A copy of a valid State ID Card or Driver's License which identifies the holder of the ID as a Veteran, may also be attached to the application at time of filing.
If items are not attached, you will not be eligible for Veteran Preference
VETERANS MUST PROVIDE ORIGINAL APPLICABLE DISCHARGE PAPERS OR APPLICABLE STATE ID CARD OR DRIVER'S LICENSE AT TIME OF INTERVIEW
Medical, Dental, and Vision Coverage
Basic Term Life Insurance
Deferred Compensation Program
Paid Holidays, Vacation, and Sick Time
You may also qualify for the Public Service Loan Forgiveness Program (PSLF)
*Degrees awarded outside the United States with the exception of those awarded in one of the United States' territories and Canada must be credentialed by an approved U.S. credential evaluation service belonging to the National Association of Credential Evaluation Services (NACES) or the Association of International Credential Evaluators (AICE). Original credentialing documents must be presented at time of interview.
*Please note all offers of Employment are contingent upon the following conditions: satisfactory professional & employment references, healthcare and criminal background checks, appropriate licensure/certifications and the successful completion of a physical and pre-employment drug screen.
*CCHHS is strictly prohibited from conditioning, basing or knowingly prejudicing or affecting any term or aspect of County employment or hiring upon or because of any political reason or factor.
COOK COUNTY HEALTH AND HOSPITALS SYSTEM IS AN EQUAL OPPORTUNITY EMPLOYER.
Internal Number: 199380
About Cook County Health & Hospitals System
ABOUT COOK COUNTY HEALTH AND HOSPITALS SYSTEM
The Cook County Health & Hospitals System’s mission is to deliver integrated health services with dignity and respect regardless of a patient’s ability to pay; foster partnerships with other health providers and communities to enhance the health of the public; and advocate for policies that promote the physical, mental and social wellbeing of the people of Cook County.
CCHHS is comprised of two hospitals, John H. Stroger, Jr. Hospital and Provident Hospital, a robust network of more than a dozen community health centers, the Ruth M. Rothstein CORE Center, the Community Triage Center, the Cook County Department of Public Health, Cermak Health Services, which provides health care to individuals at the Cook County Jail and the Juvenile Temporary Detention Center, and CountyCare, a Medicaid managed care health plan.
The system cares for more than 300,000 patients each year and its physicians are experts in their fields, committed to providing their patients with comprehensive, compassionate and cutting-edge care. Today, CCHHS is transforming the provision of health care in Cook County by promoting community-based primary and preventive care, growing an innovative, collaborative health plan and enhancing the patient experience.