The Assistant Director of the Science Center works closely with the Associate Provost and Science Center Director (Director) to provide day-to-day oversight and management of all Science Center operations and programs. The Assistant Director’s primary focus will be on internal academic operations and programs, including ensuring regulatory compliance, coordinating and managing safety issues, training for students, faculty and staff, and program management of a variety of programs (including, but not limited to, summer research, sophomore early research, and student travel programs). The Assistant Director must be able to understand and communicate across a variety of scientific disciplines, with students, faculty, and staff in science and in facilities and other campus units.
Primary Position Responsibilities List the primary duties of the role. Most roles have 5 to 6 primary responsibilities. Focus on major responsibilities not specific tasks. List the primary duties in order of the percentage of time spent on that duty.
1. Implements the daily operations and workflow in the Science Center. Manages schedules and ensures proper training of staff (administrative, union, casual and students). Provides input into personnel activities including hiring, performance appraisals and if necessary, disciplinary actions.
2. Coordinate and oversee regulatory compliance for all Science Center operations. Responsible for annual reporting to licensing and regulatory agencies to ensure continued accreditation, licensure, and/or compliance related to Federal, State, and Local requirements. Work with faculty, staff, and students where appropriate to ensure that research and teaching activities are in compliance with regulations and/or best practices. Serve on appropriate internal committees where administrative oversight is needed, including IACUC, Radiation Safety, Chemical Safety, Institutional Biosafety, etc.
3. Coordinate, oversee, and assess recurring programs for students in the sciences. These include, but are not limited to, the science summer research program, the sophomore early research program, and student conference travel. In addition, coordinate with offices across campus (such as the Office of Admissions and the Center for Work and Service) to provide for science-related programming relative to their efforts to support student growth and development. Coordinate with appropriate offices across campus to help promote awareness of STEM opportunities for all students.
4. Coordinate, oversee, and assess recurring programs for faculty and staff in the sciences. These include, but are not limited to, the science faculty seminar series, internal grant opportunities for faculty (Brachman Hoffman, Staley, and potentially others), material transfer agreements, and office and laboratory space assignments.
5. Together with the Director develops policies and procedures around facilities use in the Science Center. Work directly with the appropriate Facilities personnel to resolve on-going and emergency maintenance issues. Provide high-level oversight, coordination, and follow-up for projects requiring collaboration with Facilities including minor renovations.
6. Maintain and promote academic “face” of the science center to internal constituencies by participating in and collaborating with appropriate campus offices and events, maintaining the science center website, coordinating with the Office of Public Affairs, etc.
7. Other duties as assigned.
Supervise the daily activities of Science Center Office staff (Administrative Assistant, Office Manager, Co-curricular Program Coordinator, Scientific Buyer/Stockroom Manager, Animal Care staff, student workers, and others as assigned).
Must have a minimum of a Master’s degree in a scientific discipline, or closely aligned field such as public health. Ph.D. preferred.
• Minimum five years prior experience in administration of scientific programs preferred • Prior supervisory experience a plus • Prior experience working in the biological sciences or biochemistry a plus
• Must be able to communicate effectively orally and in writing. • Attention to detail and the ability to manage multiple projects/programs at one time are critical, as is the ability to step back and see the “big picture”. • Technical skills required include proficiency with MS Office, web-page design and management, database maintenance. • Excellent judgment. Must know when to involve the Director or other departments including Facilities to resolve emergency situations. Appropriate response to situation will affect ongoing research efforts The Science Center is open 24 hours a day for 365 days a year. The Assistant Director will trade share on-call responsibilities with the Director.
The Assistant Director of the Science Center will be expected to be adaptable and to partner with the Director to create an effective leadership team to ensure smooth operation of all aspects of Science Center operations and management. Specific duties will necessarily change as operations within the facility change.
Specific duties will depend somewhat on the expertise and background of the successful candidate. Ideally, the Assistant Director’ scientific background and expertise will complement the Directors. If not, the Assistant Director must be willing to work outside their areas of specialization and develop proficiency in other areas in order to understand the needs of all Science Center faculty. The Assistant Director will be expected to make decisions regarding Science Center operations when the Director is away from campus.
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