Advertised Summary Job Description: The New York Southeast Asia Network (NYSEAN) is a network based out of the Weatherhead East Asian Institute which brings together scholars, students and policy-makers from the greater New York area with an interest in Southeast Asia, and creates partnerships with colleagues elsewhere in the world. NYSEAN is headed by scholars based at Columbia University and New York University.
Reporting to the Faculty Director of the New York Southeast Asia Network (NYSEAN) and to the Executive Director of the Weatherhead East Asian Institute (WEAI), the incumbent will be responsible for managing events programming and related initiatives through event planning and execution, program development, and budget management.
Duties include planning, coordinating and implementing, through consultation with faculty and senior staff, all aspects of NYSEAN/Weatherhead events, including speakers' programs, conferences, symposia, and other public events. This involves corresponding with participants and attendees domestically and overseas regarding conference plans, making site and all other logistical arrangements, negotiating with vendors and managing program budgets, compilation of related program materials, handling advertising and publicity, and hiring and supervising part-time workers as needed.
Incumbent will manage NYSEAN partnerships ? maintaining communication with, and coordinating meetings among, partner institutions. As part of this role, the individual will also develop and manage the NYSEAN contact database. S/he will also include assisting the Faculty Director of the NYSEAN and the Executive Director of WEAI in certain new initiatives for NYSEAN, as well as participating in overall development of communications and public relations strategies to strengthen the network's online presence via website, weekly email newsletter, listserv, and social media platforms including Facebook, Twitter, YouTube, and Instagram. This will also include publications and student/alumni relations networks as well as the hiring and supervision of graphic designers, consultants and other temporary staff needed to carry out the above initiatives.
S/he will be responsible for tracking and monitoring the day-to-day expenditures of the NYSEAN, developing and keeping track of the Network's core budget and working with the Executive Director of WEAI to ensure compliance with Columbia fiscal and expense policies.
The individual will coordinate all public events and visitor programs for the NYSEAN, including communications, travel, day-to-day budget management, vendor payments, processing reimbursements, preparing public relations and coordination with other internal and external units.
S/he will oversee the NYSEAN "Partners' Fund Award" by drafting the Partners' Fund Award RFP, advertising and promoting the RFP, receiving proposal submissions, convening the Partners' Fund faculty committee, tracking and monitoring the Partners' Fund budget, and coordinating reporting requirements with award recipients.
The individual will supervise the work of student workers within the NYSEAN and will perform related duties and responsibilities as assigned/requested. Other duties as assigned.
***This is a 3-year grant-funded position.***
General Minimum Qualifications: Bachelor's degree or equivalent and 2 years of relevant administrative experience required. Experience in a team environment; Excellent verbal and written communication; Experience managing social media presence in a professional capacity; Experience and proficiency with web management systems such as Drupal or WordPress; Experience with event management.
Additional Specific Minimum Qualifications:
Preferred Qualifications: Familiarity with Southeast Asia; Understanding and familiarity with design software such as Photoshop and InDesign; Understanding and familiarity with MailChimp; Graduate Degree in related field
As a member of the National Collegiate Athletic Association (NCAA) and the Council of Ivy Group Presidents (Ivy League), it is imperative that members of the Columbia University community, in all matters related to the intercollegiate athletics program, exhibit the highest professional standards and ethical behavior with regard to adherence to NCAA, Conference, University, and Department of Intercollegiate Athletics and Physical Education rules and regulations.
Columbia University is an Equal Opportunity/Affirmative Action employer.
Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It... seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.