Assistant Director of Operations for RYTE Institute
Montclair State University
December 15, 2017
Montclair, New Jersey
Higher Education Institution
Under the supervision of RYTE Institute Directors, the Assistant Director of Operations for RYTE Institute at Montclair State University provides managerial leadership for an active research institute. The Assistant Director of Operations will oversee all operational aspects of the Institute, including project management; business and strategic planning; personnel actions, including recruiting, hiring, training, managing, and evaluating staff; maintenance and troubleshooting computers and technology; contributing to grant proposals and other fund-raising initiatives; dissemination of research findings; and marketing and promotion of the Institute and its reports and other products. The Assistant Director will also work with the Institute Directors and other research project directors to organize timelines, coordinate research team meetings, manage the logistics of report production and dissemination, and liaise with external constituents regarding individual research projects.
MAJOR DUTIES AND RESPONSIBILITIES: (continue on next page if necessary)
General Institute Management:
Manage all operational work of the RYTE Institute.
Offer leadership and support to staff including student assistants, full- and part-time staff
Responsible for all human resources activities within the institute, including recruiting, hiring, and on-boarding staff.
Develop and oversee professional development training activities.
Set goals and help write performance reviews for employees.
Maintain an excellent working environment within the institute.
Work to build consensus around key decisions and to effectively involve members of the organization in these decisions, such that staff and students remain committed to the vision of the institute.
This position involves detailed work, frequent deadlines, multiple concurrent tasks, reading, frequent interruptions, frequent contact with people, and periods of concentrated attention.
Research Project Management Support:
Create, in partnership with others in the institute, strategic plans for research projects to ensure that goals are met.
Oversee the administrative aspects of research projects.
Direct all outside consultants engaged for project work.
Manage institute marketing including website/social media accounts, liaising with the MSU Marketing Department and external media organizations.
Develop and maintain institute protocols such as the Travel Policy, Computer Policy, and Etiquette Policy.
Train and supervise undergraduate and graduate assistants in protocols.
Assist with preparation of grant proposals and reports to funders.
Create and sustain partnerships with internal and external constituents and stakeholders, including MSU administrators, funding agencies, potential donors, national and international scholars, academic institutions, and local, state, national, and international policymakers.
Work productively and efficiently with various departments at the University including negotiating with the Deans regarding space or finances, working with Human Resources on hiring and other staffing issues, and working effectively with the offices of grants management including Office of Research and Sponsored Programs, Human Resources, Payroll, the Institutional Review Board and Grants Accounting.
Maintain continual communication with the co-Directors through email, phone, and in-person meetings.
Internal Reporting and Records:
Produce written materials in support of the institute including annual reports, administrative or grant-related internal and external correspondence, and website/social media content.
Oversee the organization and planning of all institute events.
Other related tasks and responsibilities as needed.
The above statements reflect the general details considered necessary to describe the principal functions of the job as identified, and shall not be considered as a detailed description of all work requirements that may be inherent in the position.
A Bachelor’s degree and 5-10 years of experience
Proficiency with Excel, PowerPoint, Google Docs, and Word
Excellent problem-solving skills and a proactive orientation to organizational advancement
Strong human resources experience
Ability to work well in collaboration with others
Excellent written and oral communication skills
Open to opposing viewpoints and ability to help facilitate problem resolutions
Ability to give and receive constructive feedback
Ability to work independently
Ability to prioritize tasks
Flexibility, both cognitively and behaviorally, is needed to respond to unplanned opportunities or demands from constituents or to develop activities to capitalize on unanticipated emerging opportunities
Ability to think creatively and problem solve
A Master’s degree in Public Affairs or related field
Commitment and passion for character development research/evaluation
Experience as an office manager, human resources professional
Familiarity with both federal and foundation grant requirements
Send cover letter and resume to (include vacancy # if above)
When creating your profile, you will need to combine your resume and cover letter into one single document (PDF or MS Word).
With a proud history and a vibrant future, Montclair State University is one of New Jersey’s most diverse and dynamic institutions of higher education. One of four public research institutions in the state, Montclair State is designated a Research Doctoral 3 University by the Carnegie Classification of Institutions of Higher Education.
Located 12 miles west of New York City on a 252-acre suburb...an campus which boasts modern, state-of-the-art facilities complemented by green spaces, public plazas and striking Spanish Mission architecture, the University offers a comprehensive undergraduate curriculum with a global focus; a broad variety of superior graduate programs through the doctoral level; and a highly productive, dedicated and diverse faculty and student body.
The University’s 10 colleges and schools offer more than 300 undergraduate and graduate majors, minors, concentrations and certificate programs, and with more than 120 student organizations and 18 NCAA Division III athletic teams for men and women, Montclair State offers its students a comprehensive college experience.
Montclair State University is an Equal Opportunity/Affirmative Action institution with a strong commitment to diversity. Additional information can be found on the MSU website at montclair.edu