Edmonds Community College is committed to diversity, equity and social justice. The college values its talented, diverse workforce and seeks to attract, hire, and support employees who consistently and actively embrace diversity and equity. We are intentional about social justice – the active engagement toward equity and inclusion that addresses issues of institutional, structural, and environmental inequity, power and privilege.
The Allied Health/Nursing Program Specialist supports Edmonds CC's mission, Teaching | Learning | Community, by providing program and administrative support for academic programs in Allied Health (such as Nursing Assistant, Acute Care Nursing Assistant, Patient Care Technician, Phlebotomy, Clinical Lab, Pharmacy, Cardiac Monitoring) and Practical Nursing (LPN) academic programs by assisting staff and faculty in day-to-day department operations including but not limited to: providing program information to new and current students and the surrounding community; organization and stocking of the medical labs in the department; tracking the signature and renewal process for clinical site affiliation agreements; maintenance of department website and Google site; coordinating class schedules, cancellations, additions; purchasing and inventory of lab supplies and equipment; logistics of department and advisory board meetings and accreditation site visits; data collection to meet program approval and accreditation requirements; monitoring department and grant budgets and providing the data to department heads and grant managers for reporting purposes.
This position requires strong communication, leadership and problem solving skills, flexibility and the ability to work independently in a fast paced environment.
Specific responsibilities will include but are not limited to:
Academic program support: maintenance of clinical labs; tracking of admission data, keeping student files with prerequisite forms; maintaining database with affiliation agreements; managing annual and quarterly schedules and updates; coordinating department and advisory meeting and requirements.
Communication, marketing and community outreach support: updating website, distribution and updating of program marketing material and information; maintaining internal google sites for internal communication.
Purchasing, budget management and tracking: program and grant budgets; lab expenditures and equipment purchases; payroll documents.
Program approval, accreditation and grant support: data collection for approval and accreditation self-studies and site visits.
General office and administrative duties: developing memos and spreadsheets, proofreading and transcribing minutes. Using standard office equipment in the performance of work tasks; including computers, typewriters, multi-line phone system, calculators, copiers, printers and scanners.
Act as liaison to the Health and Human Services Division Office: attend division, college, and office staff meetings.
Supervise and direct the work of others.
This is a classified staff position reporting to the Health and Human Services Division Administrative Services Manager.
For information on applying, please see Application Procedures and Required Documents below.
PHYSICAL WORK ENVIRONMENT:
Work is performed in a fast-paced program office, which includes the use of a variety of office equipment working with student files and organization of program materials. Must be able to lift up to 30 pounds. Ability to report to work at scheduled times; position may require some evening scheduling. Work is performed in an office setting. The ability to sit at a desk/computer station and perform detailed tasks involving repetitive arm and hand movements, such as data entry, is essential. Operation of standard office equipment such as a PC/terminal, electronic calculator, copy machine, and multi-line phone system is required. Excellent communication skills, both oral and written, are essential. This includes the ability to speak clearly and fully comprehend written and spoken English, and will include communication with people for whom English is a second language.
Salary range: Beginning salary is $2,984 - $3,353 per month for 40 hours per week, with incremental increases to $3,883 per month plus a full state benefits package, which includes tuition waivers for college classes, medical, dental, retirement options and more. Vacation and leave package includes 12 sick days per year, 10 scheduled holidays, 1 personal holiday, 2 personal leave days, and 14 vacation days per year (incremental increases to 24 vacation days per year).
CONDITIONS OF EMPLOYMENT:
You must document your citizenship or employment authorization within three days of hire.
Criminal background check. Prior to a new hire, a background check including criminal history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.
All new positions are contingent upon funding.
At this time, Edmonds Community College does not sponsor H1-B Visas.
APPLICATION PROCEDURES AND REQUIRED DOCUMENTS:
All applicants must apply online. No paper submissions or emailed materials will be accepted. Your online application must include the following documents in order to be complete:
Responses to supplemental questions (part of the online application). (These questions reflect the required and desired qualifications and are used in the screening process. Please provide thorough responses.)
Cover letter/Letter of Introduction.
Names and contact information for three references.
Two current letters of recommendation. (If you have these letters, please attach them to your online application. If they are presently unavailable, do not send them to us. Bring them if you are contacted for an interview.)
For veterans’ preference, please scan and attach your DD214, Member-4 Form.
Established in 1967, Edmonds Community College is a public, two-year, state community college. It focuses on academic excellence, student success, and community engagement, which reflect the three aspects of its mission: Teaching | Learning | Community. It serves about 20,000 students annually, including more than 1,000 international students from more than 60 countries. The college offers nearly 70 associate degrees and 60 professional certificates in about 30 programs of study. Its highest enrolled programs are the Associate of Arts/Associate of Science degrees, Paralegal, Allied Health (pre-nursing degree), Business/Accounting, Construction Management, and Culinary Arts. The college is located in the center of the growing south Snohomish County communities of Edmonds, Lynnwood, Mountlake Terrace, Brier, Mill Creek, Mukilteo, and Woodway. For more information, visit www.edcc.edu.
EEO/AFFIRMATIVE ACTION STATEMENT:
Edmonds Community College is an equal opportunity employer and assures equality of treatment in educational and employment opportunities without regard to race, color, religion, national origin, sex (gender), disability, sexual orientation, age, citizenship status, marital status, veteran status, or genetic information. Applicants with disabilities who require assistance with the recruitment process may call 425-640-1470 or 425-640-1832, and accommodations will be made to the extent reasonably possible. The Human Resources Office is accessible to persons with disabilities.
Bachelor degree or associate degree with relevant work experience.
Three years of progressively responsible experience in office management, with focus on general administrative work, secretarial, bookkeeping or accounting.
Established computer proficiency with Microsoft Office (minimum: intermediate level skills with Excel, Word and Access)
Excellent written and verbal communication skills affording clear and effective communication with internal and external stakeholders.
Ability to work independently and maintain professional office environment.
Two years’ experience handling sensitive information and communications in a confidential manner, both internally and externally.
One year of experience working collaboratively on projects as part of team in complex work environment.
Experience using internet based web editing platform.
Strong organizational, accuracy, attention to detail, record keeping and documentation skills.
Successful work experience as a member and/or leader of a team.
Experience with Google Applications (Mail, Calendar, Drive, Docs, Sheets, Sites and Groups).
Excellent customer service skills.
Office experience in the healthcare environment.
Prior work experience in higher education.
Experience with the computerized applications within the Washington State System for Community and Technical Colleges (CEIPlus and/or PeopleSoft).
Demonstrated experience working effectively with populations representing diverse backgrounds, life experiences and abilities.
Additional Salary Information: See Compensation section of announcement for details on salary and benefits.