Washington University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, genetic information, disability, or protected veteran status.
This position is full-time and works approximately 40 hours per week.
Department Name/Job Location:
This position is in the Department of OB/GYN Maternal-Fetal. This position is for the Medical School Campus.
Position directs the activities of the clinical office, Supervises, coordinates and provides leadership functions for clerical staff, medical assistants, lab and x-ray technicians and nurses in conjunction with faculty practice manager. Oversees personnel matters, maintains reports and acts as liaison between practice site and division business staff. Responsible for maintaining optimal staffing practices.
PRIMARY DUTIES AND RESPONSIBILITIES:
Supervises activities of the clinical office. Reviews, assists, promotes and maintains development of office policies and procedures, office practices, and clinical flow patterns.
Coordinates patient services with physicians and staff to provide quality care in an effective manner.
Functions as working supervisor by filling in to cover front desk, medical records and billing functions.
Directs, assigns and coordinates activities and duties of staff, evaluating performance, orienting new staff, and advising administration of changes.
Supervises onsite charge entry, copy collection process, and maintenance of ARF and EDIT lists.
Maintains job descriptions for practice site positions, participates and assists in the interviewing of employees, acts to resolve personnel problems, prepares and approves staff schedules.
Assists in preparation and distribution of monthly reports such as financial reports, census, flow analysis and other requested reports.
Conducts regularly scheduled staff meetings and attends practice sit division meetings as requested.
Promotes and maintains good public relations with patients/families.
Maintains and updates physician schedules in IDX as needed.
Facilitates educational opportunities for staff to ensure compliance with hospital, medical school and regulatory guidelines.
Monitors supplies and equipment, ordering/repairing as required.
Assists faculty practice manager and practice administration with strategic planning and generation of business plan.
Assists faculty practice manager with overall quality improvement strategy, collects, measures and interprets operational and clinical income data: identifying problems and organizing teams to develop and implement solutions; develop formal policy as indicated.
Equivalent of a Bachelor’s degree.
Minimum of 2 years physician practice management experience, preferably in a primary care setting.
Bachelor's degree highly preferred.
Practice management experience.
Working knowledge of physician practice.
Demonstrated communication, organization, leadership and interpersonal skills.
The hiring range for this position is commensurate with experience.
Offers made for this position are contingent upon the successful completion of all required pre-employment screens, including a criminal background check, hair sample drug screen, and verification of required professional licenses, registrations, or certifications.
-Retirement Savings Plan -22 vacation days -8 Paid Holidays -Sick Time -Tuition benefits for employee, spouse and dependent children -Free Metro Link/ Bus pass -Free Life Insurance -Health, Dental, Vision -Health Savings Accounts (HSA) -Long Term Disability Insurance -Flex Spending Plan -Other Benefits
Med School HR website (medschoolhr.wustl.edu)
Applicant Special Instructions:
Normal clinical office setting with some exposure to infectious materials.
Moving, lifting and transferring patients.
Considerable walking and standing.
Internal Applicant Instruction:
Please attach a copy of your most current signed performance evaluation (completed within the last 18 months) to your online account. If you have not received a performance evaluation, you may provide two current signed letters of recommendation (written within the last 18 months), preferably to include one letter from either a current or recent former supervisor. To attach these documents, go to: My Career Tools, Add Attachment, Attachment Type – Performance Reviews or Letters of Recommendation.
Washington University in St. Louis, a medium-sized, independent university, is dedicated to challenging its faculty and students alike to seek new knowledge and greater understanding of an ever-changing, multicultural world. The University offers more than 90 programs and almost 1,500 courses leading to bachelor's, master's and doctoral degrees in a broad spectrum of traditional and interdisciplin...ary fields, with additional opportunities for minor concentrations and individualized programs. The faculty is composed of scholars, scientists, artists and members of the learned professions. They serve society by teaching; by adding to the store of human art, creativity, understanding, and wisdom; and by providing direct services, such as health care.