To apply for a job at Central Washington University, please go to careers.cwu.edu. Central Washington University is an Affirmative Action/ Equal Opportunity/Title IX employer committed to providing employment opportunities without regard to race, color, national origin, religion, sex, pregnancy, marital status, sexual orientation, gender identity, age, disability, or protected veteran status.
Job ID 1712 Location Ellensburg Full/Part Time Part-Time Regular/Temporary Regular
This position serves two critical functions - customer service and support for Biological Sciences and the Chair of the department. This position assists students with general information about the department and majors, supports distribution of public relations materials, manages records including destruction of primary forms, prepares departmental reports, and print and equipment resources control. In terms of customer service, this position serves as the primary contact for directing students and other visitors who come to the department. This position supports the Department Chair, Fiscal Specialist Supervisor, faculty, and staff.
Office Procedures Clerical Support: - Greet visitors to the Biology Department, respond to numerous student inquiries concerning Biology Department procedures, the Science Building, the location of and/or best way to reach specific professors. Provide appropriate documentation to students and other visitors. - Perform complex word processing tasks such as merging and sorting documents, integrating spreadsheet and data files, creating databases, and brochures. Format and edit documents. Use spreadsheets involving the development of formulas; combine files to provide information needed in reports and various departmental studies and reviews. - Create and maintain electronic and manual files for important information relating to the department, its programs, and personnel. Examples would be: course enrollments, majors and minors, confidential personnel files, budgetary information, payroll, course scheduling, grades, field trips, assessments, strategic planning and historical records for operational and management purposes. - Perform electronic mail tasks for the department office. - Prepare key cards for courses requiring lab entrance after hours, as well as key cards for students conducting research with faculty members. - Perform duties of records coordinator for Biological Sciences
Natural Science Seminars: - Coordinate with faculty member responsible for organizing the Natural Science Seminars to prepare advertising materials and distribute. - Schedule rooms for Natural Science Seminars
Biology Majors: - Assist potential Biology majors and minors with appropriate paperwork, which include a declaration of major form, approved course of study, course substitution forms, course scheduling forms, and others. - Ensure that all forms are completed appropriately and processed as needed. - Enter major information into the PeopleSoft system, the Biology's major/minor e-mail list, and the department's internal database of majors and minors. - File appropriate paperwork and conduct scheduled maintenance of these files.
General Use/Computer Lab/Departmental Scheduling: - Maintain multiple calendars for general department needs. - Schedule room reservations, as requested by the chair and faculty for computer labs and classrooms for special needs.
Department job searches: - Provide administrative support to search chairs and their committees. - Arrange on-campus interviews and travel for candidates.
Department Chair Support: - Work in conjunction with Department Chair to maintain the Chair's calendar. - Take minutes at department meetings. - Coordinate with Chair and Fiscal Specialist Supervisor to schedule classes, classrooms, and laboratories for Biological Sciences each quarter.
Pre-Health & Scholarship Program Support Pre-Medical Files: - Create pre-medical student files, monitor arrival of documents, & communicate with pre-med applicant the status of his/her file. - Arrange student interview dates and times with student, pre-med advisor, & pre-med committee members (volunteer members from across campus).
Scholarships: - Create and maintain files for students who are applying for scholarships maintained within the Department of Biological Science - Assist in disseminating and maintaining scholarship files.
Demonstrated organizational skills and attention to detail.
Experience effectively organizing multiple work assignments, involving competing priorities.
Demonstrated experience in effectively using word processing, graphics, spreadsheet and database software
Excellent written and verbal communication skills
OR applicable combination of education and/or experience which demonstrates the ability to perform the essential functions of the position.
Ability to complete work precisely and thoroughly.
Experience working in higher education.
Ability to embrace and promote a diverse environment.
Ability to respond quickly and effectively to uncertainty and constant changes
Experience in a professional office environment.
Accountability/Dependability: Accepts responsibility for quality of own work; acknowledges and corrects mistakes. Shows up on time, meets standards, deadlines and work schedules.
Judgement: Makes timely, informed decisions. Analyzes options and determines appropriate course of action.
Teamwork: Promotes cooperation and mutual support to achieve goals. Encourages participation and mutual support.
Adaptability/Flexibility: Responds positively to changing business needs and responsibilities. Adapts approach and methods to achieve results; recovers quickly from setbacks and finds alternatives.
Commitment to Diversity: Recognizes the value of diversity and helps create environment that supports and embraces diversity.
Pay, Benefits, & Work Schedule
Salary: $1696.50/month with periodic increases up to $2185.50/month
Schedule/Appointment: Monday - Friday, 9:00am-3:00pm (1 hour lunch) / 30 Hours per week / PSE Bargaining Unit 4
Working Conditions: Work is performed in an indoor office setting with frequent in-person interactions. It is essential to be able to remain at a desk/computer work station for prolonged periods of time, perform extensive data entry and other computer-related tasks and create/maintain filing systems for departmental records. Some evening or weekend work and/or occasional travel may be required.
Benefits : CWU offers a comprehensive benefits package including medical and dental insurance, retirement and optional savings plans, life and disability insurance, along with vacation and sick leave plans depending on employment classification. For additional information please visit: http://www.cwu.edu/hr/benefits-0
How To Apply
To apply for this position, you must complete the on-line application and attach:
A detailed cover letter clearly demonstrating how your education and experience: (a) meet the required (and, as applicable, preferred) qualifications, and (b) demonstrate the ability to perform the responsibilities as described by the posting;
Resume including work history, education, training; and
Contact information for three professional references.
Screening Begins: October 27, 2017
**Priority will be given to applications received by the screening date. Incomplete applications will not be considered.
Please contact Human Resources at firstname.lastname@example.org or 509-963-1202 if you require technical assistance with the on-line application process.
Conditions of Employment
Prior to employment, final candidate(s) will be required to submit to a background check. All information obtained through background investigations will be strictly confidential and revealed only to those required to have access.
This position is part of a Public School Employees of Washington (PSE) bargaining unit. New employees are required to meet the membership requirements of the current collective bargaining agreement within 30 calendar days of employment.
The seniority date for the selected applicant shall be set in accordance with Article 43.2 of the Public School Employees (PSE) collective bargaining agreement.
Located in historic Ellensburg, Washington, Central Washington University is a public four-year university. Home to over 10,000 students, Central has a commitment to hands-on learning and discovery, which takes students beyond the limits of the classroom and books. Central prepares students to become well-educated citizens who are ready for high-demand careers in the workforce and offers over 150 ...undergraduate majors as well as graduate studies programs and research. To prepare and enable students to succeed in a global economy, Central partners with over 30 colleges and universities around the world.CWU is an Affirmative Action/Equal Opportunity Employer/Title IX/Veteran/Disability Employer.