The Administrative Assistant Fellowship is designed to provide an overview of the scholarly journal publishing process for students currently enrolled in an MPH program (or other public health–related degree program). Under the direction of the Editor-in-Chief of the American Journal of Public Health (AJPH), the Fellow will serve as the Assistant Editor of the AJPH and work out of the American Public Health Association headquarters in Washington, DC, providing daily administrative and editorial support to the Editor-in-Chief of the journal; inviting articles for submission and evaluation; and providing input on social media–related activities. This is a part-time, temporary position, for 1 year, with the option for continuation at the recommendation of the Editor-in-Chief and approval of the Executive Director of the American Public Health Association (APHA). The Fellow is a direct report to the Deputy Director of Publications, who supervises the position at the direction of the Editor-in-Chief.
The Fellow will: Act as the liaison between the Editor-in-Chief and the publications department, APHA executive director and associate executive directors, public affairs and advocacy staff, and communications staff. Assist in developing journal promotion materials and coordinate email correspondence for journal submission inquiries. Assist in the identification and selection of feature articles for promotion on a monthly basis. Provide administrative support for the Editor-in-Chief, including managing the Editor-in-Chief’s travel and agenda when visiting the APHA office in Washington, DC; setting appointments; organizing trips; and processing travel reimbursements. Assist in processing and overseeing the submission and peer review process by: Invite and help manage incoming submissions to the Editor-in-Chief and Senior Deputy Editor for review. Responding to content-related questions posed by Associate Editors, authors, and peer reviewers. Providing support for Associate Editors to ensure timely completion of peer reviews, troubleshooting delays as needed.
Advanced degree in Public Health preferred, Bachelor’s Degree in Science- or Medical-related field required. One year of experience in scientific publishing environment and knowledge of periodical production and manuscript tracking systems desirable. Excellent project management and written/oral communication skills, proficiency in the MAC/PC environment, strong organizational ability, and attention to detail a must. Must be able to create graphical representations of quantitative and qualitative data. Must be flexible, reliable, and hard working. Familiarity with the AMA style desired but not essential.
Salary $15-$20 hour, commensurate with experience.
Hours: 20 hours a week, part-time, Mon- Fri. (daytime). Number of openings: 1.
Please provide a cover letter, resume, a writing sample, salary history/requirement and a list of 3 professional references (name and contact information including email).