Department Function: The Administration department is charged with strategic planning activities, general administration, human resource administration, accounting and financial reporting, cash management, information technology and other functions necessary for the proper maintenance growth and development of the organization.
Basic Job Function:
We are looking for a reliable and precise professional to help us properly maintain our payable information. The Accounts Payable Specialist will maintain current general ledger accounts and assist in invoicing functions. We are seeking an experienced candidate who can analyze expenditure requests to assign payments to the proper cost centers, work with vendors to resolve past due invoices and reconcile monthly statements with vendors.
DUTIES AND RESPONSIBILITIES:
Collect the mail from other locations and distribute as appropriate.
Point of contact for receipt of invoices and statements for the agency.
Properly code expenditure requests and purchase orders and enter into MIP accounting software.
Monitor expenditure requests to ensure budget allocations are not exceeded.
Work with the Program Directors to resolve questions about bills or expenditure requests.
Input all check requests/invoices into MIP for AHS and FHC.
Check all un-posted general ledger transactions and make changes as necessary.
Prepare and present payables list to supervisor for review.
Insure all check issued are supported with adequate, correct documentation and verify correct amounts before signature by appropriate staff.
Maintain roster of vendor contracts, expiration dates, regular monthly vendor payments and due dates.
Prepare checks routinely, make copies of all documents & invoices for signatures.
Mail signed checks with appropriate coupons and back up to the vendor.
Scan and file paid check packets.
Scan and file contracts.
Contact vendors, if necessary to ensure all issues are handled in a timely and courteous manner.
Prepare bank deposits as needed for AHS and take deposits to bank as necessary.
Keep petty cash records and disburse petty cash for administration as approved.
Perform all other duties as assigned.
Bachelor’s Degree in Accounting, Finance or related discipline
3+ years’ experience in accounts payable
Ability to use Microsoft productivity software such as Excel and Word
Excellent attention to detail
Strong organizational ability
Effective corporate communications skills
Ability to consistently meet all deadlines
Experience with Accounting Software MIP Preferred
Experience with payments, electronic billing, application of discounts, payment terms, etc.
Microsoft Office- Excel, PowerPoint, and Word Fluency
Internet Resource Ease and Facility
Strong Problem Solving and Analytical skills.
Ability to communicate effectively with staff and vendors.
Collaborate easily with co-workers and work well independently
Established in 1978, Asian Human Services is the largest multi-cultural and multi-lingual health and social services organization in the Metropolitan Chicago areas. Its mission is to provide client -centered, quality, and compassionate services to Asian immigrants and other underserved communities so that they can fully participated in society, prosper and thrive. Specialized in healthcare, educat...ion, and employment, its professional staff is fluent in more than 28 languages and serves more than 28,000 clients throughout Illinois each year.