Reporting to the Director of Harvard University's Office of Work/Life, the project manager plans and/or manages discrete portions of several high-profile university-wide initiatives, including projects on wellbeing, flexible work and dependent care. In addition, this position manages communications and supports the pragmatic and high volume delivery of programs and services offered by the Office of Work/Life. The main duties of this role include, but are not limited to the following:
Define project scope, timeframe, and deliverables that support project goals in collaboration with project partners and stakeholders.
Create and lead the implementation of project plans, ensuring successful on-schedule execution of complex projects and revising as appropriate to meet changing needs and requirements throughout multi-pronged projects.
Structure and manage Work/Life processes for new vendor selection/RFP development and execution.
Set and continually manage project expectations with team members, Schools/units and other project stakeholders; raise issues to Director as appropriate.
Establish project-management processes to identify and formally track project-related issues and ideas as they emerge; proactively communicate feedback to relevant participants.
Serve as primary, daily contact on the delivery of services and issue resolution in the context of assigned projects, ensuring satisfaction through follow-up, responsiveness, and thorough communication to team members, Schools/units, and other stakeholders.
Define scope, urgency and appropriate business owners/stakeholders of ad-hoc requests for a wide range of issues; determine appropriate timelines and deliverables in the context of multiple priorities.
Plan and create high-quality deliverables across multiple projects and platforms: progress reports, written pieces, web-based material, presentations, and other as assigned.
Develop high quality content for both print and social media, as well as for one-pagers and other marketing materials, with responsibility on editing and proofing, before submitting to Total Rewards wellbeing communications.
Manage internal communications related to program/service development and implementation.
Represent Work/Life in cross-departmental communications meetings.
Establish and facilitate effective communication tactics for all projects and programs.
Maintain editorial calendar and proactively review and manage HARVie content.
Develop subject matter expertise as needed on Flexibility and Wellbeing initiatives and other areas as assigned, for writing, editing and project planning.
Participate in planning and executing events/programs: May manage aspects of event logistics including the planning and overseeing of events delivered by outside vendors, recruitment of participants, communications, and concluding assessments.
Facilitate communication and act as a conduit between senior leader and other stakeholders and Work/Life team.
Support assistant Director in Project Management tasks related to Campus Child Care system and development.
The successful candidate will have:
The ability to find, plan and communicate creative solutions to interlocking challenges.
Demonstrated ability to work with highly confidential/sensitive information.
Capacity to handle multiple complex tasks simultaneously and remain flexible in a changing environment.
Meticulous attention to detail, professionalism, and demonstrated ability to produce consistently high quality work products, including written materials.
Ability to exercise independent judgment and work with minimal supervision.
Excellent time management and organizational skills.
Ability to collaborate closely with a broad constituency and internal and external partners.
Strong writing, interpersonal, editing, and communication skills.
Proven experience in successfully leading project teams with multifaceted, competing priorities and deadlines.
Strong analytical, integrative and problem solving skills.
Awareness of and ability to work sensitively with a wide range of workplace cultures and personalities.
Salary Grade: 056
Union: 00 - Non Union, Exempt or Temporary
Bachelor's Degree required.
Minimum of three years of professional experience leading and managing multiple projects.
Advanced degree preferred.
EQUAL OPPORTUNITY EMPLOYER: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Harvard University is devoted to excellence in teaching, learning, and research, and to developing leaders in many disciplines who make a difference globally. The University, which is based in Cambridge and Boston, Massachusetts, has an enrollment of over 20,000 degree candidates, including undergraduate, graduate, and professional students. Harvard has more than 360,000 alumni around the world. T...he University has twelve degree-granting Schools in addition to the Radcliffe Institute for Advanced Study, offering a truly global education. Established in 1636, Harvard is the oldest institution of higher education in the United States.