The Assistant Director of Alumni Relations is part of a team at the Office of the Dean, Medical School that plans and implements alumni relations activities, engagement, and outreach for the school. Under the direction of the Director of Public Affairs and Alumni Relations, and in partnership with the Medical School’s communications team, the assistant director of alumni relations plans and manages alumni relations volunteer and engagement programs for the University of Minnesota Medical School.
Duties and Responsibilities:
Alumni Engagement & Medical School Events (60%):
Plan, implement and evaluate annual alumni events that engage Medical School alumni, resident and fellowship program alumni, graduate school alumni, new graduates, students, and other school supporters in the mission of the Medical School including annual events, alumni reunions, and onetime events for specific alumni populations.
Manage and plan an annual calendar of alumni events in conjunction with the Director of Public Affairs and Alumni Relations.
Partner with Medical School student affairs staff and community organizations to plan and execute Medical School alumni volunteer programs, such as mentoring programs. Oversee volunteer recruitment, retention, and recognition. Manage volunteer communications.
Serve as lead staff contact for advancement event coordination.
Identify and plan all advancement event components, including timing, space, catering, invitations/marketing.
Manage event data, including event communication, follow up, surveys, and attendance tracking in DMS.
Manage volunteer and staff committees to plan events from inception to completion.
Coordinate with schoolwide and department staff to engage alumni in school sponsored events.
Work with Medical School departments to develop and execute engagement strategies for resident, fellow and graduate school alumni.
Serve as Medical School staff liaison and advocate to the UMAA, and lead the efforts to engage with the UMAA around young alumni engagement.
Alumni Communications (20%):
Assist in the planning, production and implementation of advancement communications outreach.
Lead the preparation and coordination of the monthly e-newsletters distributed to Medical School alumni.
Coordinate with Medical School communications and marketing staff to highlight alumni contributions in publications and on the website.
Coordinate with UMF and the UMAA to highlight Medical School stories in these university wide publications.
Create a strategy for communicating via the school’s alumni social media accounts including facebook, linkedin and twitter and manage those accounts.
Alumni board management (20%):
Assist the Director of Public Affairs and Alumni Relations with the management of the Medical School alumni board.
Act as primary staff liaison to the Medical School Alumni Society board, coordinate board meetings, build and manage volunteer relationships, oversee all committee meetings and initiative execution.
Work with Director of Public Affairs and Alumni Relations to develop, implement, manage, and assess board purpose and activities.
Coordinate alumni award program for the Medical School alumni board, identify University and other awards for alumni, and coordinate nominate and recognition efforts.
The position is part of the external relations team, reports to the Director of Public Affairs and Alumni Relations and collaborates with the school’s alumni boards and committees.
All required qualifications must be documented on application materials.
Bachelor's degree required from an accredited four year institution in relevant field plus two years of related experience;or a combination of related education and work experience to equal six years.
Experience with alumni communications, alumni event planning, or alumni engagement.
Experience working with imodules and DMS software.
Demonstrated ability to plan, implement, and evaluate an array of activities and events to meet the interests and needs of the school's alumni and friends.
Possess a strong commitment to customer service.
Ability to work collegially and collaboratively in a team setting and with diverse groups.
Strong problem solving and project management skills with a demonstrated record of managing multiple priorities, engaging others, and delegating work as needed, while meeting tight deadlines.
Effective written, oral, and interpersonal communications skills.
Must be available to work flexible schedule, including occasional weekends and evenings.
Two years of related experience in engagement, event planning, volunteer management and communications.
Experience working with volunteer boards and committees.
The University of Minnesota, founded in the belief that all people are enriched by understanding, is dedicated to the advancement of learning and the search for truth; to the sharing of this knowledge through education for a diverse community; and to the application of this knowledge to benefit the people of the state, the nation, and the world.