Advertised Summary Job Description: Reporting to the Divisional Dean of Social Science in the Office of the Executive Vice President for Arts & Sciences, the incumbent provides discreet and confidential support in developing and implementing academic planning and assuring the seamless functioning and running of the office. Serves as liaison with various levels of University administrators (Deans, Provost, chairs and directors, faculty, and administrators) and administrators from peer institutions on a regular basis. The incumbent works independently and exercises judgement on highly sensitive matters related to the divisional dean.
The incumbent independently conducts research and generates reports for the Divisional Dean and faculty committees on a variety of topics relating to the discipline; conducts surveys within and outside the University; gathers data and information relating to projects and initiatives, including, but not limited to, strategic planning and the implementation of such plans in the division and throughout A&S when appropriate. Incumbent will utilize data from numerous sources to design reports to assist in decision support and analysis, enhancing the understanding of internal and external trends, and providing the basis for in-depth analysis of academic decision making. The incumbent will work with the Dean on fundraising initiatives. Gathers and organizes information and data from various sources and drafts documentation for development priorities and presentations to the administration, development officers, and faculty. Works with the Dean on development reports and grant proposals.
The incumbent oversees strategic communications and all written materials, including a division-wide newsletter, social media feed; correspondence, reports and presentations, including PowerPoint/Keynote presentations, pamphlets, and other written materials created for the Dean. Presents information to senior administrators. He/she will produce written and web-based communications and ensure that these are reflective of the overall Arts and Sciences mission. Works closely with the Office of Communications and Public Affairs to disseminate information about faculty research and accomplishments and the division's strategic aims. Drafts, proofreads, and edits day-to-day correspondence, reports, and generates spreadsheets for the Dean. Works with Arts & Sciences staff to update information on the Faculty of Arts and Sciences website.
The Director works towards the completion of communications and tasks committed to by the Deans. Incumbent manages the flow of incoming communications, reading, distributing, and responding to correspondence independently and as directed. He/she manages a confidential filing system.
The incumbent will also be responsible for hiring and supervising work-study students who will assist with data-gathering and other office tasks.
Incumbent is responsible for the planning and overall management of events, lecture series, meetings, receptions, and conferences. Works with Arts & Sciences Staff to coordinate financial agreements and expenses, secure rooms, to ensure proper set-up, audiovisual equipment, and catering, if needed. Coordinates participant lists, assembly of materials, and agendas.
Responsible for organizing travel arrangements. Manages Dean's budgets, including purchasing cards and Dean's discretionary and other funds. Compiles all financial reporting.
Must be able to respond quickly to changing demands and new priorities. Other duties as requested.
General Minimum Qualifications: Bachelor's degree and four years of related experience required.
Additional Specific Minimum Qualifications: Excellent written and verbal communication and interpersonal skills required. Must have the ability to handle confidential information with excellent judgment and discretion. Must be detail-oriented. Demonstrated ability to manage multiple complex tasks in a highly pressured environment. Online, analytical, and research skills are a must. Must be able to communicate with faculty and administrators at all levels. Proficiency with MS Office (Word, PowerPoint, Excel), WordPress, Adobe Suite, and Keynote.
Preferred Qualifications: Advanced degree desirable. Experience in an academic environment preferred.
As a member of the National Collegiate Athletic Association (NCAA) and the Council of Ivy Group Presidents (Ivy League), it is imperative that members of the Columbia University community, in all matters related to the intercollegiate athletics program, exhibit the highest professional standards and ethical behavior with regard to adherence to NCAA, Conference, University, and Department of Intercollegiate Athletics and Physical Education rules and regulations.
Columbia University is an Equal Opportunity/Affirmative Action employer.
Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It... seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.